Office manager

Office Manager – Westmoreland-Fayette Council

The Westmoreland-Fayette Council, Scouting America, is looking for an Office Manager to join our team! This is an exciting opportunity to play a key role in supporting youth development and community engagement through Scouting. The ideal candidate will be organized, detail-oriented, and passionate about making a difference. As Office Manager, you’ll oversee daily administrative operations, coordinate communications, and ensure the smooth functioning of our council office.

Key Responsibilities:

Administrative Support

• Maintain Executive Board database and prepare notices and handouts for meetings.
• Develop and distribute the council newsletter to stakeholders.
• Coordinate bulk mailings and maintain efficiency in postal communications.
• Maintain and oversee the use of the council’s postage machine.
• Maintain and update the council’s website with relevant and current information.
• Prepare and distribute campership notices to the appropriate recipients.
• Produce certificates for awards and recognitions as needed.
• Perform all other duties as assigned by the Scout Executive.

Personnel & Office Management

• Hire and manage the Registrar and Scout Shop Manager.
• Coordinate onboarding of new staff to ensure proper training and integration.
• Oversee and manage PTO time for all office staff.
• Coordinate office supply orders to ensure a well-stocked and efficient workplace.

Financial & Technical Support

• Provide computer and server support, including adding new users and troubleshooting technical issues.
• Serve as a backup for making bank deposits and processing payroll.
• Manage and maintain the council phone system, ensuring functionality and ease of use.
• Serve as a backup for Eagle Scout processing, assisting with documentation and certification.

General Office Responsibilities

• Provide Trading Post coverage on alternate Saturdays, during lunches, and for staff vacations.
• Answer phones professionally and direct inquiries appropriately.
• Open and route incoming mail to the correct personnel.

Qualifications and Skills:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, database management, and website maintenance.
• Ability to handle sensitive information with confidentiality and discretion.
• Strong problem-solving skills and ability to work independently.
• Experience in staff supervision and training.
• Knowledge of financial and payroll processes is a plus.

Hours: 35-39 hours per week.

• Mon – Fri: 9:00 a.m. – 5:00 p.m. and every other Saturday from 9:00 a.m. – 1:00 p.m.
• Summer Hours -After Memorial Day to Labor Day - (Mon-Fri: 8:00 a.m. – 4:00 p.m. One Saturday per month in June-July-August)

Salary:

Starting wage: $20.00 per hour

Benefits:

• Paid Time Off, Health Insurance, Retirement Plan

To Apply please send your resume and a brief cover letter to [email protected]. We look forward to hearing from you!

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• 403(b)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person