Administrative assistant - of licensing and central support

BRIEF OVERVIEW
The City of Harrisburg is accepting applications for an Administrative Assistant I - Bureau of Licensing, Taxation and Central Support. The individual in this position performs administrative work involving the responsibilities of typing, filing, record-keeping, informational referrals, gathering of information and the compilation of data. Work is performed under the general supervision of the Tax and Enforcement Administrator.

COMPENSATION & BENEFITS
The City of Harrisburg offers an annual salary of $51,221.89. This full-time FSLA position also includes an excellent benefits package: defined pension plan, paid holidays, paid time off (vacation, sick and personal time) and health care benefits (medical, dental, prescription and vision).

if interested, please submit a cover letter, your résumé, three employment references and salary history to (electronic submission preferred):



[email protected]

or

ATTN: Human Resources

The City of Harrisburg, Suite #402

MLK City Government Center

10 North 2 nd Street

Harrisburg, PA 17101



Wanda R.D. Williams, Mayor

Grade 7

JOB TITLE

Administrative Assistant I – Department of Administration – Bureau of Licensing, Taxation and Central Support

DEFINITION:

This position performs administrative work involving the responsibilities of typing, filing, record-keeping, informational referrals, gathering of information and the compilation of data. Work is performed under the general supervision of the Tax and Enforcement Administrator.

EQUIPMENT/JOB LOCATION:

Work is performed at the Rev. Dr. Martin Luther King, Jr. City Government Center. Work involves use of various machines such as an IBM Personal System Computer, computer terminal, telephone, typewriter, File Retrievers, Fax machine, adding machines and laminator. Duties are typically performed weekdays from 8:00 a.m. - 5:00 p.m. at the discretion of the Tax and Enforcement Administrator. Employee may be required to work evenings, weekends and holidays.

ESSENTIAL FUNCTIONS:

Work involves but is not limited to the following: creates or improves upon existing administrative systems. Performs complex typing of reports and survey requirements. Types complex accounting and financial statements, lists, technical reports, etc. Compiles data and information into logical order for review by supervisor. Handles confidential information for the public as it relates to the public's application for services of the city. Does data entry onto various computer systems. Reviews billings for accuracy and completeness. Maintains logs, vendor lists and expenditure records. Reads and routes incoming mail and assembles files and other materials to facilitate reply by supervisor. Prepares brief replies to inquiries. Maintains regular, punctual and predictable attendance. Reports to work and remains at work in a productive condition which includes not being under the influence or impaired by the use of alcohol and/or drugs. Establishes and maintains an effective working relationship with supervisors, co-workers and the general public. Completes all assignments in an efficient, consistent and timely manner.

NON-ESSENTIAL FUNCTIONS:

Maintains records and files for work being performed. Gathers data and information from public and private sources. Receives and summarizes monthly status reports incoming to the office. Transcribes dictation. Performs other reasonably related duties in equal or lower classification as assigned by supervisory personnel. Performs work as directed by supervisor in accordance with Article XXIX, Job Classifications, Section 1 provisions of the Basic Labor Agreement.

REQUIRED KNOWLEDGE AND ABILITIES:

• Good knowledge of personal computer data bases and other graphic presentation programs.

• Thorough knowledge of bookkeeping and accounting principles and practices.

• Thorough knowledge of modern management principles, practices and equipment.

• Ability to use office machinery and equipment.

• Ability to maintain confidential records and reports.

• Ability to establish filing and records systems.

• Ability to work with the general public.

• Demonstrated skills in developing reports and summaries of raw information/data.

• Ability to understand and follow instructions.

• Good written and oral skills.

QUALIFICATIONS:

High school diploma or equivalent. One (1) year experience as Secretary II or four years progressive experience in clerical work. Typing speed of 25 or more words per minute, with 85% accuracy. Or any acceptable combination of experience and training which provides the required knowledge, skills and abilities.