Accounting Specialist

About Burns

Burns is a nationally respected provider of specialized engineering services bringing highly-technical sought-after engineering expertise to complex transportation and critical infrastructure projects.

For more than 50 years we have built our reputation on outstanding client service. Ranked a Top Workplace and ENR Top 500 Design Firm we are personally invested in helping our clients achieve their goals sharing in their passions and successfully guiding them through the challenges of complex projects using our no surprises Burns Unique Client Experience.

We are currently seeking a Controller to join our Accounting & Finance team at our headquarters in Philadelphia PA.

Position Summary

The Accounting Clerk/Specialist performs routine accounting activities and other clerical duties that supports the other accounting staff as required while working under general according to defined procedures and schedules. Must pay close attention to details. Accuracy is extremely important

Essential Duties and Responsibilities

PAYROLL

• Confirms submission and approval of employee timesheets; followed by posting timesheets upon completion as well as timely opening/closing of timesheet periods
• Submission of employee hours bi-weekly to company payroll service

ACCOUNTS PAYABLE

• Provide accounts payable services to ensure accuracy of data entered into Deltek Vision
• Maintain current vendor info in Vision; obtain tax ID numbers from vendors
• Verify math on invoices submitted by all employees and vendors
• Data entry: input of payables and processes employee expense reports
• Classifying and coding transaction to appropriate accounts and profit centers
• Establish voucher due dates; enter payables within one day of receipt

ACCOUNTING DOCUMENT MANAGEMENT

• Separate invoices and sub consultant payments by payable account
• Monitor sub consultant payments pending client payments; review client invoice payments against sub consultant billings before each check run; release payments to sub consultants when client invoice is paid
• Provide disbursement services; age invoices to meet payment commitments; organize and prepare vouchers for check preparation
• Maintains accounting/vendor files and answer vendor calls
• Files invoices and related materials
• Locates materials requested and pulls them from files

Supervisory Responsiblities

This position has no supervisory responsibilities.

Education and Experience

• Associates degree (A. A.) or equivalent from two-year college or technical school or 2-4 years related experience and/or training; or equivalent combination of education and experience.
• Experience in a professional services firm is expected.
• Familiarity with Deltek Vision and background in consulting engineering firm preferred.

Required Experience:

IC