Administrative Assistant - Construction Services

The Administrative Assistant position is an on-site support position in the construction services department responsible for duties that include, but not limited to, the following:

Responsibilities:

• Monitor and order construction inspection personal protective equipment such as field safety vests, hard hats, safety glasses, harnesses, strobe lights for cars.
• Solicit quotes from vendors for personal protective equipment.
• Track orders and verify orders when received.
• Submit requisitions to accounting for all purchases.
• Shipping personal protective equipment to field employees
• Quality check company invoices
• Review and reconcile field staff mileage logs and Project Site Activity (PSA) reports.
• Data entry using the client's ECMS system such as building agreements, work orders, supplements and amendments, construction employee resumes, pay rates.
• Track field employee certifications.
• Prepare and update construction budget spreadsheets using Excel
• Schedule and facilitate technical training classes
• Assist in planning in-house winter school training for field employees.
• Miscellaneous office tasks as needed.

Requirements:

• High School Diploma or GED required.
• 3-5 years of previous administrative experience required.
• Highway/Bridge construction industry experience a plus
• Ability to multitask efficiently.
• Strong basic math skills
• Good verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Teams, Outlook)
• Detail oriented
• Strong analytical skills
• Experience with internal and external clients
• Valid driver's license
• Physical requirements:
• Ability to sit at a desk for periods of time.
• Standing, bending, pulling, pushing
• Lifting boxes up to 35lbs

Location:

• This is an on-site position in the Mechanicsburg Office.

About Us :

Erdman Anthony is a nationally recognized, award-winning engineering consulting firm specializing in transportation engineering services, construction services, facilities engineering and design services, civil engineering services, and geospatial services.

Erdman Anthony welcomes talented, innovative, collaborative professionals who will help us develop exceptional infrastructure solutions for our clients, and contribute to a safe, healthier future.

Erdman Anthony cannot sponsor visas at this time.

Erdman Anthony is an equal opportunity employer and does not discriminate based on any legally protected status or characteristic. Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran.