TENANT SERVICES COORD

Job Description

Job Description

Position Summary

The Tenant Services Coordinator is responsible for all aspects of the leasing component for a program providing blended case management and permanent supportive housing services to persons with a serious mental illness in Carbon, Monroe, and Pike counties; responsible for ensuring compliance with HUD and other funding body regulations; data entry and reporting; inspections of all leased units; tracking of and calculating program participant rent responsibility; tracking of leases, renewals, locating units and lease negotiations as well as acting as liaison between landlord and program participants to ensure that all units are maintained appropriately. In addition to managing duties related to the housing program, incumbent is also responsible for managing our Flex Funding program. This requires reviewing applications for financial assistance, making determinations of eligibility, processing payments, and tracking expenditures.

Essential Duties and Functions

1. Assist and provide Administrative Assistant functions as needed.
2. Responsible for reviewing and processing Flexible Funding applications as well as maintaining spreadsheet
3. Manage all leasing functions for the Permanent Supportive Housing and Master Leasing/Bridge Programs.
4. Build and develop relationships with community landlords and property managers.
5. Locate and conduct HQS inspections on apartments for the program and/or coordinate HUD inspections through the Public Housing Authorities.
6. Negotiate lease conditions and rents with prospective landlords.
7. Gather proof of household income and calculate participant rent responsibility and utility allowances in accordance with HUD regulations; prepare documents for program participant signatures.
8. Track renewal dates for leases and rent calculations.
9. Enter all data, client and landlord info onto spreadsheets and Homeless Management Information System, including annual updates, rent changes, lease and inspection renewals. Provide monthly reports to Director.
10. Maintain all housing program data and assist in preparation for APR and HUD grant renewals.
11. Maintain a secured inventory of periodically verified leased property access hardware/software/codes.
12. Responsible for payment of all housing related bills to include utility payments, utility allowances, security deposit and rents, repairs, etc.
13. File documents, maintain and update all leasing files, close out leasing files when leases are not renewed.
14. Coordinate, schedule, and assist with program participant move in and move out of program.
15. Act as liaison between program participant and landlord for repairs to unit.
16. Conduct walk through inspections with program participate prior to entry, quarterly during program enrollment, and upon exit of the program; coordinate repairs with landlords and scheduling cleaning as applicable.
17. Maintain appropriate program participant census levels.
18. Participate in regularly scheduled meetings with both internal and external stake holders.
19. Additional duties as assigned.

This position is $22 an hour with an increase to $24 when HUD certified.

Qualifications

• Bachelor’s Degree in a Human Service field preferred
• Experience in leasing, hospitality, or administrative work a plus
• Housing Quality Standards or NSPIRE Certification preferred.
• Required skills include organized, detail oriented, manage multiple priorities, and possess excellent verbal and written communication skills.
• Ability to promote positive customer relationships.
• Computer skills including: internet, database, e-mail, (MS Outlook) MS Excel, and MS Word with ability to create forms and documents.

Hazard and Atmospheric Conditions

• Exposure to Fumes

• Exposure to Dust

• Exposure to Extreme Heat

• Exposure to Extreme Cold

• Wet and/or Humid

• Exposure to Loud Noise

• Exposure to Confined Places

• Mists or Gases

• Exposure to Mechanical Hazards

• Exposure to Chemical Hazards

• Exposure to Electrical Hazards

• Radiant Energy Hazard

• Exposure to Heights

• Exposure to Burn Hazard

Additional Special Working Conditions: Will at times be entering consumer households where conditions are unknown.

Physical requirements

Lifting Requirements

X Sedentary: exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to left, carry, push, pull or move objects (including self). Most work involves sitting majority of the time.

X Light: exerting up to 20 pounds of force frequently, and/or negligible amount of force constantly to move objects. The use of arm and/or leg control requires force greater than sedentary, but worker still sits majority of time.

• Medium: exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds constantly to move objects.

• Heavy: exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

• Very Heavy: exerting over 100 pounds of force occasionally, and/or move 50 pounds of force constantly to move objects.

Physical Requirements

X Stand or Sit (stationary position)

X Walk

X Use hands or fingers to handle or feel (operate, activate, prepare, inspect, position)

X Climb (stairs/ladders)

X Talk/Hear (communicate, converse, convey, express/exchange information)

X See (detect, identify, recognize, inspect, assess)

X Pushing or Pulling

X Repetitive Motion

X Reaching (high or low)

X Bend, Kneel, Stoop, Crouch or Crawl (position self, move)

Additional Requirements: Ability to get in and out of vehicles (vans, cars, pickup trucks), operate motor vehicles

Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment.

Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.