Accounts Payable Specialist / Bookkeeper

Overview
We are seeking a detail-oriented and energetic Accounts Payable/Bookkeeping Specialist to join our finance team. In this pivotal role, you will support Accounts Payable and Bookkeeping functions, ensuring accurate financial processing and providing support to the Finance Manager. Your expertise will help maintain the integrity of our financial data, streamline payment workflows, and uphold compliance standards across various accounting functions. The position can either be part time or full time.

Duties

Accounts Payable

• Manage the Accounts Payable inbox and distribute invoices for coding and processing
• Prepare, verify, and reconcile invoices against statements; resolve discrepancies with PMs and vendors
• Respond to vendor inquiries and ensure timely, accurate payments, including early‑pay discounts
• Maintain vendor master records, including W‑9s, COIs, payment terms, and ACH information

Bookkeeping

• Assist with month-end and year-end close activities
• Prepare and post recurring journal entries
• Track and reconcile employee reimbursements
• Manage the timely payment and accurate recording of overhead and administrative expenses

Credit Cards

• Issue weekly reminders and collect required credit card receipts
• Review and route non‑fuel expenses to Project Managers for coding
• Organize, reconcile, and follow up on missing receipts against statements
• Scan, file, and maintain expense documentation; support expense management best practices

Administrative

• Manage vehicle registration renewals and related documentation
• Maintain filing systems, including filing, archiving, and secure shredding
• Prepare business correspondence and perform accurate data entry
• Provide general administrative support to office staff as needed

Requirements

• Proven experience in bookkeeping, accounts payable, or related accounting roles.
• Strong understanding of financial concepts including debits & credits, double-entry bookkeeping, and general ledger accounting
• High school graduate
• Must be able to pass a pre-employment criminal background check and drug screen
• Ability to change focus from one task to another when appropriate, in an organized manner while maintaining high attention to detail
• Displays proficiency in computer skills using Microsoft Office programs including Word, Excel, PowerPoint and with high proficiency in Excel, spreadsheets and database applications
• Must possess excellent writing and communication skills
• Must present professionally in appearance and speech

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid time off
• Holiday pay
• Referral program
• Profit sharing