Sourcing specialist

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Description Summary

This role is unique to JLL in that the MSA is a Service Agreement which is based on sourcing for services on the front end and management of supplier and service delivery by a JLL operations team. There are no JLL field representatives, all work is remote. Knowledge of USPS Procurement Policy and/or Federal Acquisition Regulations (FAR) is critical to the successful candidate. This role requires a balance of sourcing experience in dealing with large data sets, business acumen, and the ability to understand business problems, situations and opportunities where data analytics and reporting can be utilized to improve sourcing decision making and operational results Candidate must have demonstrated experience in sourcing RFP activities with short cycle times – 1day to 14 days cycle time. Due to large volume of data, clear demonstration of advanced Excel and analytical skills is required.

Job Description

Responsibilities

• Execute indirect commodity sourcing RFP’s for local, regional and national initiatives - up to 30,000 sites
• Meet client cycle time for all RFP activities. Cycle times range from several days to several weeks.
• Manage large data sets for both procurement and auditing purposes
• Manage the inventory of equipment and ensure data accuracy of inventory description and pricing
• Manage supplier relationships as related to negotiations, administration and operational issues
• Ensure contracting and procurement standards are maintained throughout the portfolio
• Support Sourcing Manager with communication, coordination and implementation of local and regional indirect sourcing initiatives and contract negotiations to suppliers and operations team
• Support the sourcing and Account Manager in achieving all Account KPIs, goals and objectives
• Identify and communicate opportunities to streamline Indirect sourcing processes and workload
• Key Categories: Candidates preferred will have experience with sourcing of technical services, trash and recycling services and soft services experience.
• Candidate must demonstrate high volume sourcing – annual over 3,000 transactions.

Internal JLL relationships

• Participate with JLL USPS Retail Operations and Sourcing teams to drive immediate and sustained benefits to the client
• Provide management detailed instructions and continuous follow-up to support the Operations of the Account
• Establish favorable relationships with JLL Corporate Legal and Risk Management
• Work in cooperation with JLL Finance and the Operations team to ensure that financial transactions are processed in an orderly and timely fashion

Client and Supplier relationships

• Develop and maintain a strong understanding of the MSA, Client’s business, USPS Procurement Policy and FAR
• In collaboration with the Operations team, manage transition plans for new suppliers
• Be extremely proactive and responsive in managing internal and external customer expectations
• Conduct local and regional performance review meetings when requested. Manage supplier scorecards, contract compliance and service obligations
• Establish work priorities, assign deliverables and resolve issues to Client’s and Account team’s satisfaction.

Compliance and Contracts

• Ensure all contractual terms and conditions comply with MSA and any proposed changes are formally reviewed Account Manager and approved by legal/risk management
• Coordinate with the Sourcing Manager, Account Manager, Legal and Risk Management groups to maintain consistency in form, nature, scope, and execution of contracts within guidelines and appropriate business practices
• Provide back up support as needed to daily contract management (trackers, creation and execution)

Data Management and Skills Needed

• Responsible for data integrity of information provided to the sourcing access database - oversee maintenance and enhancement of central sourcing database
• Manage large volumes of data and data analysis
• Supply Chain Management Purchasing Quantitative & Qualitative Analysis
• Data Analytics
• Microsoft Suite: Excel, Access, Power Point, Word, Smartsheets, Tableau SQL
• Knowledge of Supply Chain Best Practices and Supplier Performance

Experience

• College degree and/or 3+ years of related experience
• Excellent Inter-personal skills, organization skills, strong analytical ability
• Proven ability to work successfully in a decentralized environment
• Knowledge of USPS Procurement Policy or Federal Acquisition Regulations (FAR) considered a strong plus
• Excellent communication skills – oral and written.
• Demonstrated ability to manage change
• Proven ability to deliver results in challenging environments
• Excellent PC skills, proficient in MS applications
• Demonstrated skills in Access and data management

Estimated compensation for this position:

74,970.00 – 10,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

Remote –Baltimore, MD, Boston, MA, Harrisburg, PA, New York, NY, Philadelphia, PA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Accepting applications on an ongoing basis until candidate identified.