Finance and Operations Manager (Part Time)

Housing Alliance of Pennsylvania Seeks

Finance and Operations Manager (Part Time)

About the Organization

The Housing Alliance of Pennsylvania is a statewide coalition dedicated to increasing access to safe, decent, and affordable homes.

We organize, unify, and amplify the voices of people and organizations that recognize that every Pennsylvanian needs access to a safe, decent, and affordable home. We advocate for increased funding and improved state and federal public policy, promote solutions to take affordable housing, community development, and homeless prevention and assistance strategies to greater scale, and convene our network to learn from each other and about new ways to address common challenges.

Location

This person must be able to work from our Center City Philadelphia office with the eventual option of working remotely some of the time.

About This Position

The Finance and Operations Manager plays a key role in ensuring the organization’s financial health and operational effectiveness. This position manages day-to-day bookkeeping, produces monthly financial statements, and supports operational functions including event logistics and administrative systems. The ideal candidate is detail-oriented, dependable, and enjoys balancing numbers with practical coordination tasks that help our organization run smoothly.

Key Responsibilities

• Finance

o Maintain accurate and up-to-date financial records using QuickBooks.

o Manage accounts payable, accounts receivable, and payroll.

o Reconcile bank and credit card statements monthly.

o Prepare and distribute monthly financial statements and budget-to-actual reports.

o Prepare invoices.

o Monitor grant deliverables and create financial reports for funders.

o Develop the annual budget with assistance from the Executive Director and monitor budget to actuals.

o Manage cash flow management and audit preparation.

o Coordinate with a contracted accountant.

• Operations and Administration
• Manage vendor contracts, insurance renewals, and organizational subscriptions.
• Support HR administration, including but not limited to onboarding paperwork, insurance forms and renewals and timesheet tracking.
• Maintain organized digital and physical filing systems.

• Event & Program Logistics
• Support the Executive Office Coordinator with logistics for meetings, trainings, and events (venue booking, catering, materials, registration).
• Support conference and workshop planning, including vendor communication and expense tracking.
• Ensure smooth event execution in collaboration with program staff.
• Other

o Performs other duties as assigned to support the organization’s goals and operations.

Qualifications

· Nonprofit finance experience.

· Proficiency with QuickBooks and Excel/Google Sheets.

· Strong organizational and time management skills; able to manage multiple priorities.

· Excellent attention to detail and accuracy.

· Ability to work independently and as part of a small team.

· Experience supporting events or office operations preferred.

Salary : $33-38 per hour based on experience; Initial offers are typically made toward the lower end of the range, with opportunities for progression based on performance and tenure. Compensation is reviewed regularly and may increase based on demonstrated skills and experience over time.

How to Apply : Send cover letter and resume to [email protected]; No phone calls please

Equal Opportunity Employer

The Housing Alliance is an Equal Opportunity Employer.

The Housing Alliance of Pennsylvania does not discriminate on the basis of race, color, sex, religion, national origin, disability, age, genetic information, veteran status, sexual orientation, gender identity or expression, or marital status.

Minorities, people with lived experience, those living with disabilities, fluency in languages other than English, and veterans, are strongly encouraged to apply.

Job Type: Part-time

Pay: $33.00 - $38.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person