Admissions and Development Coordinator

Job Description

Job Description

Admissions and Development Coordinator- Harleysville, PA

Peaceful Living is seeking an Admissions and Development Coordinator. The Admissions and Development Coordinator is a motivated professional who will inform and educate potential new admissions about the residential, day program, home and community and respite services offered by Peaceful Living; process and coordinate all new admissions with respective team members with a focus on growth and expansion of services. This position will also work collaboratively with the Director of Development to share Peaceful Living's mission and story to support a wide variety of agency goals and initiatives.

Essential Job Functions - Admissions

• Assist prospective clients, their family members and/or advisors in the decision-making process by understanding their needs and how we can meet and exceed their expectations.
• Promptly follow-up with leads and inquiries via phone, email or other written communications.
• Create, organize and conduct one-on-one and group presentations to prospective clients, their family members, influencers and referral sources.
• Plan and participate in lead generation informational events.
• Collaborate with Interdisciplinary Teams (Residential, Day Program and Family Services Teams) to coordinate tours, trial visits, and other pieces of the admissions process.
• Participate in developing and updating Peaceful Living's admissions outreach strategy.
• Enter all prospect and referral information into the digital admissions database.

Essential Job Functions - Development

• Support the coordination and fulfillment of corporate sponsorships, including outreach, tracking deliverables, and preparing materials for recognition.
• Assist in the grants administration process, including tracking application and reporting deadlines, compiling supporting documents, tracking spending, and maintaining organized grant files.
• Manage temporarily restricted gift tracking, including fund coding, spending reconciliation, and ensuring the fulfillment of donor intent.
• Process incoming donations, ensuring timely entry into the CRM and coordination with Finance for reconciliation.
• Generate and send thank-you letters and donor acknowledgments within organizational established timelines.
• Maintain and update contact lists for donors, sponsors, and community partners in line with best practices for list hygiene and segmentation.
• Assist with the planning and logistics of donor events, including invitation lists, registration, and follow-up communication.
• Coordinate mailings and email communications, including appeals, newsletters, and sponsorship outreach.
• Provide administrative support for Giving Societies and donor stewardship efforts.
• Participate in regular Development team meetings and support strategic projects as needed.

Education/Experience

• High School Diploma required. Associate's Degree in business, sales, public relations, development, marketing or related area of focus preferred.
• Experience working in sales, public relations, marketing, or related field preferred.
• Experience working with people with Intellectual and/or Developmental Disabilities preferred.
• Experience with lead tracking software or other digital databases preferred.
• Strong planning and organizational skills. Proven ability to effectively manage multiple priorities and deadlines.
• Naturally collaborative

Peaceful Living's Mission: Our mission is to create belonging for people with intellectual and developmental disabilities. We believe that the people we support deserve caring, dedicated team members who will empower them to achieve their goals. We look forward to hearing from you!

EEO-M/F/V/D

Location: Harleysville

Job Type: Full-Time

Discipline: Intellectual/Developmental Disabilities