Human Resources Assistant

The Human Resources Assistant provides support in several HR project and program areas including Workday (the judiciary’s HRIS) to process employee data changes; the performance evaluation system; complement control; HR’s SharePoint site; report development and distribution. This role also delivers operational and technical support to the AOPC/ HR Department. In addition, the role involves strict confidentiality and close interaction with leadership, managers and employees to ensure compliance with Judiciary policies and employment laws. This is a full-time, on-site position, Monday through Friday, 9:00 am to 5:00 pm.
This role is a great opportunity for someone seeking to gain hands-on experience and knowledge across multiple HR functions in a mission driven public sector, the Pennsylvania Judiciary.

Job Duties

• Provides administrative and operational support to the HR team to include: creating, editing, and proofreading documents in Word. Managing databases, maintaining accurate HR records, and preparing customized reports, charts and presentations.

• Provides essential administrative and operational support to ensure execution of daily HR functions.

• Coordinates HR activities and assists with various HR projects and initiatives.

• Oversees employee performance evaluation processes. Responsibilities include distributing instructions and notifications to managers, tracking and reporting on project status, entering all compensation changes, and preparing employee notification correspondence.

• Serves as a point of contact for employees and judges, providing communication and timely resolution to HR inquiries.

• Participates in training sessions, seminars, and on-the-job work experience to become familiar with HR programs and functions.

• Serves as technical support for the HR SharePoint site. Manages site content. Educates users on proper document creation and revision. Ensures access to documents is granted according to reporting responsibilities.

• Drafts original correspondence, reports or other communications as appropriate.

• Oversees the complement control process to include adding, eliminating, or changing positions; managing documentation; and preparing correspondence, spreadsheets, and related documents. Interacts with Court HR Partners, IT, and/or Payroll to resolve technical issues and address concerns related to HR systems or processes.

• Exports, analyzes, and/or distributes Workday data reports. Serves as the point of contact for employees and judges who need assistance with Workday technical issues, including assisting users with accessing the system.

• Collaborates in onboarding and offboarding all judges in Workday.

• Serves as the primary contact for the Human Resources Department regarding MS Office problem resolution, technical solutions, and project data queries.

• Participates in special HR projects as needed.

Minimum Qualifications

• Bachelor’s degree in HR Management, Business Administration, or a similar field of study.

• An equivalent combination of education, experience, and/or training may be considered.

Additional Requirements/ Preferences

• Advanced knowledge and experience with Adobe and MS Word, Excel, PowerPoint, Access, and Outlook.

• Satisfactory criminal background check required.

Job Highlights

• Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment. Flexible spending account available.

• 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.

• Salary increases, employee assistance programs, and State retirement plans.

• Paid parental leave for eligible employees.

• Free Parking.

Salary information

Starting Annual Salary

$48,128 - $57,932

Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at (717) 231-3309 or [email protected].