Administrative Assistant-Legal

Administrative/Legal Assistant & Accounting Support

Our client, a small and well-established professional services firm, is seeking a highly organized and detail-oriented Administrative/Legal Assistant to support the owner and manage a wide range of administrative, legal, and bookkeeping responsibilities.

This role is ideal for someone who thrives in a structured environment, values accuracy, and enjoys being the go-to person for keeping an office running smoothly. The position requires strong written and verbal communication skills, the ability to work independently, and confidence handling confidential information.

Key Responsibilities

• Prepare, type, and format legal and professional documents with a high degree of accuracy
• Transcribe dictation and manage document revisions
• Answer and route phone calls professionally
• Prepare, send, and manage correspondence via email and mail
• Receive, monitor, and respond to incoming emails
• Track time entries and assist with invoice preparation
• Perform bookkeeping functions using QuickBooks
• Input and confirm financial and property information in Buildium
• Process bill payments and reconcile bank accounts
• Coordinate and manage service providers and vendors
• Order, track, and maintain office supplies and equipment
• File, organize, and maintain legal, financial, and business records
• Maintain and update office files, databases, and document management systems
• File and record documents with courts and recording offices
• Manage incoming and outgoing mail

What Our Client Is Looking For

• A highly organized professional with exceptional attention to detail
• Strong written and verbal communication skills
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• Comfort working independently and taking ownership of day-to-day operations
• Prior experience supporting legal, professional services, or small business environments

This is a full-time, long-term opportunity for someone who enjoys variety in their day, takes pride in their work, and values being a trusted administrative partner.