Executive Assistant I

This will be a fulltime position ON-SITE Monday through Friday. Description Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings Responsibilities: + Answers phones and directs all incoming calls to appropriate party promptly and efficiently. + Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents. + Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner. + Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines. + Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. + Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the directors. + Records and distributes minutes and other relevant information to appropriate participants in a timely manner. + Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs. + Arranges travel schedule and reservations for executive management as needed. + Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings. Qualifications * High school diploma or equivalent 8 years experience in an increasingly responsible administrative support role. * 5+ years experience with support at the executive level. * Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook. * Excellent calendar management skills, including the coordination of complex executive meetings. * Experience assisting management with the creation of PowerPoint presentations. * Experience scheduling travel arrangements for management. Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran