Controller II

DEPARTMENT: Finance

ROLE TYPE: Full-Time

JOB OVERVIEW:

Under the general supervision of the Managing Director of Finance, the Controller II is primarily responsible for the financial statements and fiscal reports of various programs and entities for PHMC and its subsidiaries. Within this sphere of responsibility, the Controller II acts as Business Manager, ensuring business decisions are in alignment with directed enterprise-wide objectives such as profitability, funder requirements, and generally accepted accounting standards. This position will assist the Managing Director of Finance in the preparation and coordination of budgeting and forecasting programs, as well as significant elements of the monthly close process. This position will work closely with senior staff to implement and maintain a responsible accounting reporting system. This position will work directly with independent auditors in preparing audit schedules and initiating internal audit functions. The position will work directly with Finance Supervisors/Managers in the areas of cash forecasting and contract billing. The Controller II position can function at the following levels, graded lowest to highest: Enterprise Controller I, Enterprise Controller II, Enterprise Controller III, and Senior Enterprise Controller. The differentiation of these positions is based upon the Enterprise Controller’s experience/credentials, technical facility, size of portfolio, and complexity of portfolio.

RESPONSIBILITIES:

• Review and prepare cost reimbursement and fee-for-service program invoices.


• Develop budget targets in collaboration with program leadership, forecast, and reforecast as necessary.


• Monitor fee-for-service revenue activity against budget targets.


• Review, analyze, and propose funding models in collaboration with program leadership and serve as a key player in funder discussions.


• Oversees the accounting cycle for business units/subsidiaries.


• Understand the business model of each business unit/subsidiary and triggers that contribute to profitability and success.


• Prepare and review monthly financial statements and narratives for senior staff and board review in a timely manner.


• Oversee business unit/subsidiary accounting cycles and junior-level finance staff members, such as Staff Accountants, Senior Accountants, Accounting Managers, and more junior Controllers, to ensure timely and accurate monthly and year-end close.


• Coordinate with centralized finance operations, such as Accounts Receivable, Accounts Payable, Payroll, and Billing, to ensure timely and accurate monthly and year-end close.


• Oversee and prepare the budget process for business units/subsidiaries and compile business unit/subsidiary reporting for senior staff and board discussion.


• Work alongside senior program staff members to prepare budgets for existing and new programming.


• Plan and operationalize new business model/accounting integration of new acquisitions.


• Review and complete enterprise-wide accounts receivable reporting for internal and external stakeholders. Follow up with funders on collections as necessary via phone calls and written correspondence.


• Actively mentor staff members, encouraging their continued growth and advising staff on prudent business and accounting decisions.


• Manage cash and ensure adequate controls over assets and within the accounting system itself.


• Reconcile and review bank statements.


• Perform analysis on budget vs. actual variances and provide program staff with recommendations on program spending.


• Oversee and perform business unit/subsidiary-wide allocations over multiple cost centers, such as payroll, insurance, and occupancy allocations.


• Compile and analyze quarterly budget vs. actual reporting for Shared Services. Meet with Shared Services leaders regarding variances, spending, and budget planning.


• Provide analysis on corporate indirect cost recovery and equity of charges within business units/subsidiaries to ensure all costs are accounted for.


• Prepare indirect cost rate packages for federal submission and approval.


• Oversee single business unit/subsidiary accounting operations.


• Oversee maintenance of account files, ensuring accuracy and completeness.


• Compose form letters and correspondence used in accounts receivable activities.


• Research and reconcile individual accounts. Summarize findings in reports.


• Perform quality control procedures and internal audit functions.


• Assist program staff members in strategic planning exercises.


• Prepare audit schedules. Work closely with auditors as they complete annual audit and tax work. Review audits and tax returns.

SKILLS:

• Proficiency with electronic data reporting and retrieval, electronic mail, and web-based applications


• Proficiency with Microsoft Office applications


• Excellent interpersonal, verbal, and written communication skills


• Strong problem-solving abilities


• Demonstrated ability to work independently and to organize and prioritize work


• Working knowledge of government contracts and reimbursement policies and procedures


• Technical and professional accounting skills


• Strong supervisory skills

QUALIFICATIONS:

• Bachelor’s degree in accounting or finance required


• Five years of related work experience within the nonprofit accounting/management field required, or an equivalent combination of experience and education, of which two to three years should be in a supervisory capacity

SALARY GRADE: 24

PHMC is an Equal Opportunity and E-Verify Employer.

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