Office Operations Administrator Assistant

Job Title: Office Operations Administrator AssistantJob Description

This role entails performing basic to general administrative functions to support office leadership and staff, ensuring the smooth day-to-day operations of the office.

Responsibilities

• Perform routine technical and administrative tasks under close supervision.

• Answer and direct office main line phone calls.

• Assist or serve as Safety Coordinator by updating evacuation and business continuity plans, organizing safety trainings, and ordering equipment.

• Support event activities and compliance with the Employee Engagement & Citizenship Program.

• Assist with processing timesheets and expense reports.

• Coordinate travel and meeting arrangements.

• Order lunches and assist with staff and client meetings.

• Receive vendors, guests, and client visitations, handling security access, parking, amenities, seating, and safety.

• Process vendor invoices and sort, distribute, and process mail.

• Track office accounts payable.

• Perform other job-related duties as assigned.

Essential Skills

• Proficient in Microsoft Office Suite including Word, Excel, Teams, and Outlook.

• 3+ years of experience in administrative or office duties within industrial, engineering, or property management industries.

• Strong customer service skills.

• Excellent written and verbal communication skills.

• Ability to multitask and prioritize effectively.

• Strong organizational skills.

Additional Skills & Qualifications

• Working knowledge of Microsoft Office Suite/O365 applications.

Work Environment

This position is located in a corporate building occupying 2.5 floors. The role involves moving around the floors, primarily stationed in the front area. The work hours are Monday through Friday, from 8:00 AM to 4:30 PM, with a half-hour unpaid lunch break. The dress code is business casual, with jeans acceptable.

Job Type & Location

This is a Contract to Hire position based out of Mechanicsburg, PA.

Pay and Benefits

The pay range for this position is $23.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mechanicsburg,PA.

Application Deadline

This position is anticipated to close on Feb 23, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.