Senior Accounts Payable Technician

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Come join Penn National's remarkable team of professionals! We have one position available for either an Accounts Payable Technician or a Senior Accounts Payable Technician. (You only need to apply for one to be considered for either.) This is a hybrid position reporting to our iconic office in midtown Harrisburg, PA!

The Sr. AP Technician verifies the accuracy and appropriateness of transactions that have been entered into the Accounts Payable System based upon established federal, state, and company guidelines for processing and production of checks. This position is responsible for the recording of the appropriate sales/use tax in the AP system and the proper recording of 1099able expenses.

COMPETENCIES AND ESSENTIAL DUTIES OF THE SENIOR ACCOUNTS PAYABLE TECHNICIAN

Team Building

• Responsible for training new AP Technicians.
Responsible for training existing AP Technicians on changes within the Oracle Accounts Payable system.

Attention to Details

• Maintains supporting documentation in the Accounts Payable System to substantiate and validate the release of funds to satisfy obligations.
Maintains accounts payable history and supporting documentation in the Accounts Payable System.

Quality Orientation

• Reviews and verifies the appropriate documentation is received. Determines expense and expense classifications and processes for payment based upon established federal, state, and company guidelines.
• Reviews and verifies transactions ready for release for payment through the Accounts Payable System.
• Responsible for review and verification of interface transactions.
• Maintains accurate and complete accounts payable history and supporting documentation to substantiate and validate the release of funds to satisfy obligations. Responsible for sales/use tax entries and the proper recording of 1099able expenses in the Accounts Payable System.
• Identifies questionable submissions and makes informed decisions based upon company procedures and guidelines.
• Ensures all invoices are paid by the due date and all discounts are taken.
• Defers the most difficult situations to the Accounts Payable Group Leader for resolution.
Aids with check cycle processing and distribution.

Planning & Organizing

Allocates appropriate amounts of time for completing own and others' work. Avoids scheduling conflicts. Develops timelines and milestones.

Positive Approach

• Communicates confidence in others' ability to succeed when people are faced with significant challenges or difficult odds.
Takes advantage of available resources (individuals, processes, departments, and tools) to complete work efficiently; coordinates with internal and external partners.

Applied Learning

• Puts new knowledge, understanding, or skill to practical use on the job; furthers learning through practice and ongoing feedback.
Takes part in needed learning activities in a way that makes the most of the learning experience (e.g., takes notes, asks questions, and does required tasks).

Performs various projects requested or assigned by the Accounts Payable & Banking Operations Group Leader

CORPORATE CORE COMPETENCIES OF THE SENIOR ACCOUNTS PAYABLE TECHNICIAN

Effectively Communicates and Connects

• Communicates clearly and concisely.
• Prepares written communications that adhere to department standards.
• Attentively listens and asks clarifying questions.
Builds positive relationships within the workplace.

Customer Focused

• Develops and maintains knowledge about the needs of customers and how the team provides value.
• Is aware of customer risks and when to escalate risks.
• Identifies and utilizes the appropriate resources to solve customer problems.
Accelerates follow-up and action to resolve issues.

Talent Development Mindset

• Brainstorms ideas for technical and/or professional development.
• Works with supervisor to identify relevant development opportunities and shadow opportunities to include technical skill building and professional skill enhancement.
Acts on opportunities to recognize colleagues for a job well done.

Demonstrates Adaptability

• Seeks to understand others' needs and perspectives, especially those different from my own.
• Open to learning about new and challenging ideas to drive the success of the work in which involved.
Learns how to be flexible to accommodate deliverables and prioritize work effectively.

Demonstrates Accountability

• Takes ownership of mistakes and consults with others to resolve, learning from the experience.
• Consistently checks the accuracy of work.
• Provides coverage or assistance to others when needed.
Proactively steps-up to provide guidance or assistance.

SPECIAL RELATIONSHIPS OF THE SENIOR ACCOUNTS PAYABLE TECHNICIAN

Communicates with all levels of individuals both within the organization and with external vendors in the resolution and clarification of accounts payable activity while maintaining both strong internal controls and governmental regulations.

QUALIFICATIONS FOR THE SENIOR ACCOUNTS PAYABLE TECHNICIAN

Education/Credentials

• High School Diploma or equivalent.
Post-secondary accounting courses at a college level or equivalent work experience and/or training.

Experience

• Minimum of 2 years' experience in an accounts payable environment required.
• Experience in Oracle a plus.
Some general ledger experience preferred.

Technical/Professional Knowledge

• Analytical capabilities in generating and auditing reports for accounts payable activities regarding account balancing, invoices, and vendor information. Some general ledger use is required.
• Knowledge of personal computers in a Windows environment to include Microsoft Word and Microsoft Excel.
• Must have competent oral communication skills.
• Must have good written communication skills.
• Ability to work in a deadline driven environment.
• Requires attention to detail and accuracy in data entry.
• Requires adaptability to changes in procedures.
• Strong organizational skills.
Ability to learn new systems and train others accordingly.

JOB REQUIREMENTS (as required by ADA - Americans with Disabilities Act)

This position is primarily a sedentary position that requires occasional standing and walking throughout the office environment.

Must be able to see and effectively use a computer monitor.

Must be able to operate a computer, keyboard and applicable printers and other general office equipment.

Must be able to access and enter information accurately using automated systems.

Must be able to hear and communicate via the telephone and/or monitoring devices to both internal and external clients.

Must be able to present information to individuals and groups.

Must be able to interpret and apply concepts that may or may not be based upon established guidelines.

Must be able to maintain acceptable attendance and adhere to scheduled work hours.

Must be able to travel, with overnight stays if required. (Minimal travel)

Only candidates from the following states will be considered for position at Penn National Insurance: Alabama, Delaware, Iowa, Maryland, Minnesota, North Carolina, New Jersey, Pennsylvania, South Carolina, Tennessee, Virginia, Wisconsin.

Why Penn National Insurance

A career with Penn National Insurance offers a total rewards package that makes us a regional employer of choice. When you are part of the Penn National Insurance family, we want you to feel secure in:

Your Career: We offer a comprehensive benefit and compensation package including a generous 401k match, graded profit sharing, recognition programs, and incentive compensation. Additionally, Penn National Insurance company policy provides for remote access, flex-scheduling, and a dress-for-your-day dress code.

Your Employer: Penn National Insurance celebrated its 100th anniversary in 2019. With the one billion dollar direct written premium threshold in sight, the company is utilizing innovation solutions and analytic insights to grow its share of the small commercial and middle market business, as well as personal lines. Our proud tradition of adhering to a relationship-driven business model, and our ability to adapt to changes over time reinforce our reliability and strength.

Your Community: The Company and our employees donate more than half a million dollars annually to fund enrichment programing throughout the communities we serve. Our United Way campaign raised an additional three hundred fifty thousand last year. We are also taking real steps to decrease our environmental impact. We have added bicycle accommodations, enhanced energy efficiency, introduced water conservation measures, and implemented cool-roof technology.

Your Future: We create a rewarding career path and enable long-term retention by offering enhanced benefits around continuing education and professional development. The average employee tenure at Penn National Insurance is 14 years!

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, creed, affectional and sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law . Consistent with the Americans with Disabilities Act (ADA) and EEOC guidance, it is the policy of Pennsylvania National Insurance to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to a HR Business Partner via telephone at 800-368-4764, or through email, [email protected] .