Procure to Pay Specialist

At UPMC, we’re all here for the same reason — to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better.

Why Join UPMC?

We don’t just take care of patients — we take care of our team, too. And we have the data to prove it. In addition to the benefits you’d expect from an industry leader you can expect:

• AWARD-WINNING WORKPLACE: Ranked #1 for Best Places to Work for Women & Diverse Managers by Diversity MBA

• A recent study showed that UPMC benefits are 20% higher in value than other healthcare providers in our market.

• Competitive pay

• Tuition reimbursement

• Opportunities to grow in your career at UPMC

UPMC is looking for a full-time Procure to Pay Specialist.

This position works Monday- Friday, standard daylight hours.

A hybrid work schedule is available with 2 days in office and 3 remote days per week.

Purpose:
Corporate Supply Chain Management Procure to Pay provides services to all integrated facilities and supports the following purchase to pay functions: Purchasing/eProcurement, invoice management and invoice exception resolution, return product and credit memo validation, vendor and end user inquiries, and provides direction on the appropriate Procure to Pay pathways. The Procure to Pay Specialist position works under the direction of Supply Chain Management and supports the procurement or accounts payable pillars of Procure to Pay. The Procure to Pay Specialist is responsible for managing supplier documents as they move through defined Procure to Pay automation processes. The individual will support and assist with development of Supply Chain initiatives that reduce operational cost and improve service levels. They will focus on the remediation of operational procure to pay process gaps by assisting in determining root cause and solutions. The Procure to Pay Specialist must collaborate effectively while managing multiple tasks, tight deadlines, and high-pressure situations.

Responsibilities:

• Place purchase orders (PO) with approved suppliers, ensuring that all documentation is in order, terms and conditions are clear, line-item details are accurate, and pricing is aligned with client contracts or supplier quotation.
• Purchase power and final decision-making authority for purchases up to the client defined limit ($10,000 for UPMC).
• Perform purchase order confirmation activities for each order dispatched, which includes the review and action of all electronic order exceptions and unconfirmed electronic orders using the clients exchange or designated solution.
• Perform timely purchase order changes to ensure accuracy prior to receiving and/or invoice processing and provide timely notification to requestors of order delays or cancellations.
• Review and resolve invoice and credit memo exceptions according to client defined policies and procedures.
• Reconcile and support the resolution of transactions appearing on vendor statements/statement of account.
• Review and resolve invoices received with invalid or no PO number with an applied focus on root cause resolution and compliance to UPMC’s NO PO, NO PAY Policy.
• Process residual invoices and voucher corrections according to standard operating procedures.
• Support Procure to Pay Analysts in determining the cause and resolution of PO and invoice exceptions.
• Participate on cross functional teams (internal and external) to support business objectives and ensure delivery against department goals and objectives.
• Collaborate and communicate in an effective, professional manner with management, peers, general staff, physicians, and all personnel.
• Respect and maintain the confidentiality of all patients, physician, and hospital related information.
• Performs in accordance with system-wide competencies/behaviors.
• Performs other duties as assigned.