Legal Secretary

Salary: $42k - 47k per year

Reference: N12MLS5.7-1

Job Opportunity: Legal Secretary / Assistant (Commercial Real Estate & Transactions)

Location: Pittsburgh, PA (On-site)

Compensation: $42,000 – $47,000 per year

Employment Type: Full-Time

Job Description

A prestigious, full-service Pittsburgh law firm with over 50 years of experience is seeking a high-level Legal Secretary/Assistant to support their thriving Commercial Real Estate and Business Transactions practice. This role is ideal for a proactive professional who enjoys the "move-the-needle" nature of deal work and thrives in a fast-paced, detail-oriented environment.

You will act as a true partner to multiple attorneys, ensuring that complex transactions and closings move forward with precision and speed.

Core Responsibilities

• Transactional Mastery: Draft, format, and proofread commercial leases, purchase & sale agreements, amendments, and estoppels/SNDAs.

• Closing Coordination: Lead the closing process by maintaining checklists, tracking deliverables, circulating signature packets, coordinating notarizations, and compiling final closing binders.

• Attorney Support: Proactively track matter status, manage complex calendars, and stay ahead of critical deadlines.

• Litigation & Filing: Prepare and process state and federal court filings (including e-filing); assist with trial prep, briefs, and the generation of Tables of Authorities/Contents.

• Administrative Excellence: Transcribe dictation, coordinate depositions and court reporters, and serve as a professional liaison between clients and outside agencies.

Requirements

• Experience: 3+ years of recent legal secretarial experience in a law firm. Specific experience in Commercial Real Estate (closings, title/survey, recording) or Business Transactions is highly preferred.

• Technical Skills: Expert-level proficiency in Microsoft 365 (Word, Excel, Teams, Outlook). Typing speed of 65+ wpm is preferred.

• Regulatory Knowledge: Strong command of legal terminology, court rules, and filing procedures (State & Federal).

• Soft Skills: Exceptional discretion with confidential data, a client-service mindset, and the ability to multitask under tight deadlines.

• Reliability: Strong track record of punctuality and attendance.

Why Apply?

This is a chance to join a stable, well-regarded firm known for providing high-quality legal advice for over half a century. You will work alongside a talented staff in a collaborative, professional office setting.

Interested candidates should submit a resume for confidential review to Nykki McAdoo at [email protected].

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.


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