Clerical Accounting Staff

Reliable Equipment in Warminster is looking for a Full-time Clerical Accounting Staff Member

SUMMARY:

This position is responsible for backing up all positions for Accounts Receivable, Accounts Payable, Collection and Administrative personnel.

RESPONSIBILITIES:

• Process Credit Memos in Sage X3
• Process Credit Applications.
• Assist with monthly sales tax returns.
• Set Up New Accounts and Changing Information on Existing Customer Accounts:
• Provide telephone support.
• Perform duties (phones) for administrative assistant during her daily lunchtime and during her absence.
• Pick up mail at Post Office each morning at 10:00am
• Drop off check deposit at Bank if needed before 2:30pm.
• File/Shred
• Collection calls on customer accounts that are past due.
• Update Sage X3 Customer Collection memos with information regarding call.
• Special Projects & other duties as assigned.

Year End:

• Shred all prior year's information.
• Transfer all the current year's information to 1st floor file room if needed.
• Set up new file folders and labels for the current year.

CLERICAL POSITIONS (BACKUP):

AR Cash Application:

• Run daily bank reports for both the cash disbursement and operating accounts.
• Cash Receipt Entry Application into Sage X3:
• Responsible for entering all credit cards into â??Convergeâ?? system.
• Invoices with credit card receipts to be emailed daily.
• Asplundh invoices to be emailed daily.
• Run Accounts Receivable Aging Report on Fridays and distribute.

Tax:

• Review taxable sales for invoices over $1,000.
• Ensure they are taxable sales.
• Assist General accounting by processing tax returns for various states when needed.

AR Billing:

• Review Repair/Equipment sales orders into Sage100 System for invoicing.
• Responsible for checking the correct tax codes and tax exemption numbers are listed in â??bill toâ?? and â??ship toâ?? invoice format.
• Check whether freight should be charged for specific customers.
• Ensure all special needs stated on the â??AR Special Customer Handlingâ?? list are met.
• Track freight not charged on the â??AR Customer Freight Issueâ?? listing.

Accounts Payable:

Daily:

• Open mail for vendor invoices and statements
• Process and complete three-way match of invoice, purchase order and receipt of goods
• Work with inside salesman to resolve invoice pricing variances or receipt issues.
• AP Invoice Entry in Sage X3 system:
• Receipt of invoice
• Receipt of goods
• Inventory and direct expense entry
• Ensure proper discounts are taken.
• Cash Disbursements.
• Maintain vendor statements.
• Respond to all vendor issues and requests.

Weekly:

• Run Accounts Payable Aged Invoice report through Friday for review by Accounting Manager.
• Stuff checks and postmark for check mailing
• Maintain spreadsheet for checks distributed:

Freight:

• When processing freight invoices, it is important to pull the appropriate back up for each shipment.
• Research and Process Freight:
• Review inbound, outbound and third-party shipments.
• Review both shippers and consignee for recognition of either vendor or customer name.
• Pull Bill of Ladings for truck shipments and sales orders for parcel shipments
• Review all bills looking for any discrepancies. charges.
• Run and distribute â??Accounts Payable Aging Invoiceâ?? report for management.

Monthly:

• Ensure all invoices have been entered for month-end close, especially non-inventory items and freight.

QUALIFICATIONS:

• High school diploma or equivalent required
• 3-5 years of experience in accounting
• Extremely good in math.
• Must be reliable and dependable with a strong work ethic.
• Strong computer skills including Microsoft Office
• Strong decision making and problem-solving skills.
• Excellent verbal and written communication skills as well as telephone manners.
• Prior experience working in a manufacturing environment preferred but not required.
• Sage X3 experoence preferred but not required.

To Apply: Please submit resume to [email protected]

• Candidates offered this position must successfully complete a drug test and background check.

Reliable Equipment is committed to the principle of equal employment opportunities for all people and embraces diversity. Furthermore, Reliable Equipment does not discriminate as Reliable Equipment is an equal opportunity employer. Reliable Equipment does not discriminate against any person on the basis of race, color, religion, national origin, age, sex (including pregnancy, childbirth and related medical conditions), disability, genetics, citizenship status, military service, or any other status protected by law, in matters pertaining to employment opportunities .