Administrative Assistant - Sales & Marketing

Administrative Assistant - Sales & Marketing

Part Time | Monday - Friday (10am - 3pm)

With over 145 years of providing award-winning care and services across the state of PA, Masonic Villages is driven by our Mission of Love to assists individuals in realizing their potential and enjoying the highest possible quality of life.

Why Choose Masonic Villages:

Each campus is supported by corporate leaders who are fully invested in our Mission of Love and hiring like-minded individuals who are committed to providing heartfelt customer service and contributing to our team environment. When you join our team you can expect:

Benefits/Perks for Full Time & Part Time staff:

• Industry-leading benefits such as $0 cost medical coverage option
• Vacation Time/Flex Time and Paid Holidays
• Paid Lunch (Paid while you work!)

Benefits/Perks for ALL staff:

• Option for pay in lieu of benefits.
• Pay on-demand. Access up to $500 of your earned wages in real-time.
• Tuition and Educational Reimbursement
• Discounts on meals
• Free Gym Membership
• Discounted Grocery gift cards
• Discounted tickets for movies, theme parks, hotels, and MORE!
• Shoe discounts
• Cell phone discounts
• Competitive pay rates to attract the best talent
• Employer matched Retirement Savings with free financial planning
• A commitment to growing our leaders, with at least 50% of our leadership positions being filled internally

Our Administrative Assistant is responsible for the following:

• Greets visitors, residents, potential residents, and employees who enter the Retirement Living Marketing Department and assists them in their inquiries. Makes and prioritizes appointments for all individuals wishing to meet with the Retirement Living Marketing Staff.
• Provides tours as required when other members of the Marketing Department are not available. Maintains a high level of interaction with potential residents with a variety of information including the Life Care Agreement and Fee for Service Agreement.
• Maintains accurate files of all cloud based marketing collateral material, letters, reports, memos, and correspondence.
• Enters and updates data in current marketing CRM data base software for incoming residents and prospects.
• Maintains data integrity in current marketing CRM to ensure automated marketing functions as scheduled in addition to scheduling follow up on inquires. Provides reports from current marketing CRM system as directed by the Retirement Living Marketing Manager.
• Meets as required during m move in process Organizes and completes required paperwork in a timely manner for prospective Residents serving as Move-In-Coordinator as directed. Inspects units and meets with residents prior to move.
• Assists in special projects and programs related to the overall marketing efforts of the Masonic Village, acting as coordinator for such events as directed including sales calls to prospects.
• Answers telephone in a polite, professional manner. Records and delivers messages as necessary. Manages prospect calls to the Marketing Staff.
• Prepare and sends letters, emails, texts, memos, reports, and correspondence as directed.
• Accurately prepares deposits and processes invoices for payment as directed.
• Orders office supplies for the Marketing Office.

What You Have:

• Proficient in typing (60+ WPM) with strong computer skills, document preparation experience, and adaptability to new technologies in a fast-paced office environment.
• Must be able to write memos, emails, letters, correspondence and format spreadsheet reports in an acceptable business manner.
• Must be proficient with word processing, spreadsheets, and general computer use, including common office software such as Microsoft Office, One Drive, and collaboration tools (e.g., Teams, Zoom).
• Must be able to carry on favorable and professional communication with residents, employees, visitors, and the public in a manner which will reflect favorable upon Masonic Village.

We are proud to be an equal opportunity employer.