Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Job Description

The Accounts Receivable Specialist manages the full accounts receivable cycle, ensuring accurate billing, timely cash application, and effective collections to maintain the integrity of the organization's financial records. This role oversees customer A/R accounts, proactively addresses past due balances, and supports various accounting projects within a collaborative, small accounting team.

Responsibilities

• Oversee customer accounts receivable portfolios and monitor them to ensure customer payments are received in a timely manner.

• Take proactive first steps on past due balances, including initiating customer collections, filing disputes, and driving other payment resolution efforts.

• Apply customer payments accurately in the order management system and ensure all cash applications align with accounting records.

• Create and distribute weekly statements for the largest customers to support transparency and timely payment.

• Perform billing activities, including preparing and reviewing invoices for accuracy and completeness.

• Manage collections efforts by following up with customers, documenting interactions, and escalating issues when necessary.

• Process cash receipts and ensure they are properly recorded and reconciled in the accounting system.

• Utilize an ERP system, such as NetSuite or other comparable platforms, to manage accounts receivable, billing, and cash application activities.

• Use Microsoft Excel to sort and filter data, and to create and maintain basic pivot tables and VLOOKUPs for reporting and analysis.

• Provide support for ad hoc accounting reporting requests and participate in special projects as needed.

• Collaborate with the broader accounting team to maintain accurate financial records and improve A/R processes.

Essential Skills

• 2+ years of experience in accounts receivable, billing, and collections within an organization with more than $50M in revenue.

• 2+ years of experience processing cash receipts and applying payments.

• 2+ years of experience using NetSuite ERP

• 2+ years of experience using Microsoft Excel, including sorting, filtering, and working with basic pivot tables and VLOOKUPs.

• Hands-on experience with accounts receivable processes, including billing, collections, and cash applications.

• Proficiency in applying payments accurately in an order management or accounting system.

• Strong attention to detail and accuracy in financial and accounting entries.

• Proficiency with Microsoft Office, particularly Excel.

• Ability to manage multiple customer accounts and prioritize tasks to meet deadlines.

• Strong communication skills to interact with customers and internal stakeholders regarding payment issues and resolutions.

Additional Skills & Qualifications

• Associate's degree.

• Experience working within a small accounting team environment.

• Experience creating customer account statements and related A/R reporting.

• Comfort working with various ERP platforms and adapting to new systems.

• Ability to support ad hoc accounting reporting and special projects.

• Strong problem-solving skills for resolving payment disputes and past due balances.

• Organizational skills to maintain accurate records and documentation across multiple accounts.

Work Environment

This position is fully onsite, working 5 days per week in a modern, state-of-the-art facility in Garnet Valley, PA. The role is part of an accounting team of six, offering a collaborative and supportive environment where team members treat each other well. Leadership maintains a laid-back and flexible style, fostering open communication and a positive culture. The facility includes office, warehousing, and an advanced engineering studio, equipped with cutting-edge tools and technology to support the organization's operations and growth.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Job Type & Location

This is a Contract position based out of Garnet Valley, PA.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Garnet Valley,PA.

Application Deadline

This position is anticipated to close on Jun 11, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.