Controller/Assistant Treasurer

CONTROLLER/ASSISTANT TREASURER FOR WEPA/TEC CENTRO - LEBANON

We are seeking a financial leader to follow established sound accounting and financial practices, monitor our finances, provide financial reports, and help guide us as we embrace our future.

FLSA Status: Exempt Regular Full time, 37.5 hours a week.

Working hours: This job is considered to be an on-site position. The regular working hours would consist of a 37.5-hour work week, Monday – Friday, following WEPA/Tec Centro Lebanon’s normal business operating hours. Specific hours will be agreed upon at the onset of employment. At times, this position may require evening and occasional weekend hours depending on its requirements.

Benefit eligibility: Yes:

• PTO (20 days)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Retirement
• 13 Paid holidays

Salary: $65K to 70K

PRIMARY FUNCTIONS

The Controller/Assistant Treasurer will play a crucial role in supporting the financial health and sustainability of a growing non-profit organization. This role will manage daily accounting and financial operations, including budgeting, payroll, cash management, and financial reporting. This individual will ensure that all financial and accounting related compliance requirements are met on a timely basis, and will work closely with the Founder/President, Cofounder, Executive Director (Executive Team), Treasurer, and Board of Directors to develop and implement financial strategies that support and enhance the organization’s mission and goals.

The primary functions of the Controller/Assistant Treasurer are:

• Maintain accounts and prepare reports which show the financial impact of WEPA/ Tec Centro Lebanon’s activities and programs,
• Advise and help program managers to accomplish the mission of WEPA/Tec Centro Lebanon through the best use of financial resources,
• Provide for the stewardship of all funds
• Manage biweekly online payroll program
• Manage daily banking and treasury activities

KEY RESULTS AREAS

• Oversee WEPA/Tec Centro Lebanon’s financial health by monitoring the budget, forecasting, future financial objectives and allocating funds effectively.
• In collaboration with the Executive Team, the Treasurer and Board of Directors, implements internal controls to safeguard assets and comply with accounting and purchasing policies, and ensure accuracy of financial records.
• Ensuring adherence to all applicable tax laws, IRS regulations, and non-profit reporting requirements.
• Provides financial expertise to assist and inform strategic decision making that will contribute to WEPA/Tec Centro Lebanon’s long-term growth and sustainability.
• Identifies potential financial risks and discusses solutions with Executive Team, Treasurer and Board of Directors.
• Administer bi-weekly payroll, following internal processes and ensuring that WEPA/Tec Centro is compliant with federal, state, and local taxes.
• Prepares Journal Vouchers (JVs) for prepaid payment amortization schedules, asset depreciation schedules, payroll accruals, and expense allocations.

ACCOUNTABILITIES

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Accounting/Financial Management

• Develop and implement financial strategies that support the organization’s mission and goals
• Manage accounts payable, accounts receivable, payroll, and bank reconciliations and bookkeeping functions.
• Manage all financial operations, including accounting, budgeting, forecasting, and financial analysis
• Maintain accurate and complete financial records, including the general ledger, accounts payable and receivable, payroll, and other financial systems
• Prepare and present financial reports to the Executive Team and Board of Directors, providing analysis and recommendations as needed
• Ensure compliance with all financial reporting and regulatory requirements, including tax filings, audits, and other reporting requirements
• Manage relationships with external partners, including banks, auditors, and other financial service providers

Financial Reports

• Prepares the monthly and annual financial reports for distribution to the Executive Director, CEO and Treasurer.
• The reports can include balance sheets, statements of income and expenses, budget versus actual reporting for each program which has an established budget, accounts receivable and accounts payable and aging monitoring, cash flow projections, and any other requested reports.
• Any other fiscal documents, such as purchase orders, contracts to make operating purchases or services, as requested to be presented to the Executive Team.
• Along with the Founder/President, Executive Team and Treasurer, develop and oversee the annual fiscal year budgeting process, working closely with program managers and other stakeholders to develop realistic and achievable budgets,
• Monitor actual performance against budget and provide regular updates and analysis to the Executive Team, Treasurer and Board of Directors
• Develop and maintain financial forecasting models that support long-term financial planning and decision-making

Payroll

Manage biweekly payroll system

• Remit payroll taxes for both the employee and the organization
• Prepare and/or review all required payroll tax reporting
• Assist employees in resolving any payroll-related questions/concerns.
• Provides invoice to Network for reimbursement in a timely manner.

Board Relations and Reporting

• Report on the financial performance of the organization to the Executive Team Treasurer and Board of Directors, including regular updates on budget performance, forecasts, and financial risks and opportunities
• Collaborate with the Executive Team, Treasurer and Board of Directors to develop and implement financial policies and procedures that align with the organization’s values and strategic goals
• Represent the organization at internal and external events and meetings, providing financial guidance and support as needed

Tax Filing and Compliance Oversee all tax filings, including payroll taxes, and compliance requirements, ensuring that the organization is following all relevant laws and regulations

• Oversee all tax filings, including payroll taxes, and compliance requirements, ensuring that the organization is following all relevant laws and regulations
• Manage relationships with external auditors and other financial service providers to ensure compliance with all reporting and regulatory requirements

Grant Accounting

• Manage the financial aspects of grants, including budgeting, invoicing, reporting and compliance.
• Work closely with the Executive Team to ensure accurate tracking and reporting of grant funds.

Systems and Procedures

• Maintain financial policies and procedures, ensuring they align with the best practices, requirements specified by the external auditors, and regulatory standards.
• Initiate training on financial procedures and software as needed

POSITION SPECIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• Bachelor’s Degree in accounting, or finance or business administration. Minimum of 4-7 years of related experience as accounting manager, OR combination of related education and experience in the non-profit sector.
• Familiarity with GAAP, nonprofit accounting standards, and grant reporting are required. However, candidates may be considered without experience in nonprofit organizations if otherwise strongly qualified. Experience in financial modeling and risk management (property & casualty, workers compensation insurance) is highly desired.

Other Skills and Abilities

• Ability to work both independently and as a part of a team.
• Proficient computer skills in Microsoft Office programs, including Excel and PowerPoint. Familiar with and comfortable working with a cloud-based system such as OneDrive, Teams, and SharePoint.
• Ability to analyze data and develop reports.
• Ability to relay complex financial information to team members.
• Familiarity with QuickBooks and payroll processes desired.

Technical Skills:

Knowledge of standard principles of accounting, computing abilities, quantitative analysis. Must be able to apply accounting practices and identify solutions. Must demonstrate keen attention to detail and problem-solving skills.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is primarily required to sit for extended periods but may also occasionally need to stand, walk, reach with hands and arms, and use hands to handle or feel objects. The role requires regular use of a computer and office equipment, as well as frequent verbal communication. The employee may occasionally lift or move items up to 20 pounds. Specific vision abilities required include close vision for working on a computer and handling documents.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately loud.

If reasonable accommodation is needed to participate in the job application or interview process and to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

WEPA/Tec Centro Lebanon is a drug-free, smoke- free workplace.

EEO/AA Employer/Vet/Disabled

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person