House Manager & Family Assistant (with Meal Prep Support)

Job Title : House Manager & Family Assistant (with Meal Prep Support)

Location : Philadelphia, PA 19130

Employment Type : Part-time (10–15 hours/week)

Proposed Start Date : February 1, 2026

Compensation : $25–30/hour, depending on experience

Requirements :

• Can maintain a smoke-free environment
• Reliable transportation
• Up-to-date vaccinations (general)
• This job requires a background check
• Comfortable with a friendly 110 lb dog

Proposed Schedule :

• 3 days a week: Monday, Wednesday, Friday
• 10–15 hours/week

About Our Family:

We are a professional couple with two adult children—our daughter, 22, who lives at home albeit temporarily, and our son, a junior in college. We also have an energetic and friendly 110 lb mutt who is a beloved member of the family. Both of us have demanding careers; one works from home, while the other works from an office. We're looking for someone who can help to keep our home organized and running smoothly. This includes everything from setting up efficient systems, managing meal prep, running errands, and making sure our home is always in order. We have a strong appreciation for systems and structure but often don't have the time to implement and maintain them ourselves.

Between work, travel, and family commitments, we need someone who can pitch in and help us balance the day-to-day demands. We travel quarterly and would appreciate assistance with pet care and light house sitting when we're away. We also have a cleaning service that comes every other Tuesday, but we need someone to help ensure that things are tidied up in between visits, as well as stay on top of organizing and managing household systems.

We need a reliable, proactive person who doesn't wait to be asked but takes the initiative to see what needs to be done and gets it done. A flexible and calm demeanor is important, as things can get busy, and we need someone who is adaptable to our needs and rhythms. Our ideal candidate will have a laid-back energy but the diligence to keep our home functioning efficiently. If you're someone who enjoys organizing, planning meals, and keeping a home running smoothly, we'd love to hear from you!

Ideal Candidate:

We are looking for someone who is warm, approachable, and trustworthy, bringing a positive, laid-back energy to our home. The ideal candidate will be highly organized, proactive, and reliable. We value someone who is flexible and able to take on a variety of responsibilities in a busy household.

You should be someone who:

• Is Proactive & Detail-Oriented : You'll manage everything from meal prep to organizing household systems, ensuring everything runs smoothly and efficiently.
• Is Kind & Caring : We need someone who is approachable, considerate, and will bring a positive energy to our home.
• Is Organized & Structured : You will create systems to keep the household organized, from managing grocery shopping to ensuring all areas are neat and tidy.
• Has a Laid-Back, Positive Energy : While the work can be fast-paced, we need someone who stays calm under pressure and keeps a positive, can-do attitude.
• Is Reliable & Trustworthy : You'll handle important family tasks with discretion and reliability, making sure we can depend on you to take care of the household and pets when needed.
• Is Comfortable with a Big, Friendly Dog : You'll occasionally care for our dog, including walking and feeding, and ensure his supplies are well-stocked.
• Enjoys Cooking or Is Comfortable Preparing Meals : Meal prep and grocery shopping are a key part of this role, so you should enjoy cooking or be comfortable preparing easy, healthy meals.

Key Responsibilities:

Household Management & Organization:

• Maintain and create organization systems (closets, storage, pantry, and common areas)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
• Prepare and organize donation drop-offs/pick-ups
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Occasionally water indoor plants

Meal Planning & Preparation:

• Plan, shop for and prep quick, easy, and healthy dinners 3–4 nights per week (protein-forward, Mediterranean diet)
• Batch prepare additional meals as needed (quick breakfasts, lunches and snacks)
• Clean kitchen post-prep and manage kitchen tidiness

Administrative & Personal Assistant Support:

• Mail Sorting & Bill Management: Handle the sorting and organization of incoming mail with discretion, ensuring that important and time-sensitive items, including bills and documents, are flagged and brought to attention in a timely manner.
• Assist in tracking deadlines for payments, renewing subscriptions, and other household financial tasks, helping to ensure that all critical paperwork is kept in order and nothing slips through the cracks.
• Collect & Organize Documents for Tax Filing: Gather and organize all relevant financial documents for annual tax filing, including income statements, receipts, charitable donations, and other necessary paperwork.
  • Help track expenses and categorize documents for tax purposes, ensuring that everything is filed in an orderly manner and ready for tax season.
• Oversee family calendars and reminders

Laundry & Linen Care:

• Wash, dry, fold, and organize family laundry (clothing, bedding, towels)
• Manage linens, including rotating bedding, refreshing towels, and restocking essentials
• Keep laundry areas tidy and stocked with supplies

Pet Care:

• Coordinate with the dog walker, who handles daily walks five days per week, to ensure seamless pet care.
• Maintain an organized and well-stocked supply of pet essentials, including food, treats, grooming supplies, and any medical items.
• Being available for occasional overnight care when the family travels, ensuring the dog remains comfortable and well-cared for in our absence.

Inventory Management & Errands:

• Track and restock pantry, fridge, toiletries, and other household supplies
• Create and manage running household supply lists
• Coordinate household orders (Amazon, Costco, Target)
• Run errands (grocery shopping, dry cleaning, returns)

Vehicle Management:

• Ensure vehicles cleaned, and organized, occasional car wash
• Track and flag registration, insurance, permit and service schedules

Vendor & Property Oversight:

• Schedule and oversee household service providers (cleaners, landscapers, contractors)

Deep Cleaning & Special Projects

• Tackle occasional deep cleans (fridge, oven, baseboards, etc.); be aware of what needs to be deep cleaned
• Create household organizational systems that are clear, simple and easy to maintain
• Maintain and refresh specific zones (entryways)

How to Apply:

Please submit the following:

• A short introduction letter explaining why you would be a great fit for this role.
• An updated resume.
• At least three professional references with contact information.

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