Bookkeeper/AP Specialist

Job Title : Bookkeeper

Reports to : Accounting Manager

Summary/Objective

The Bookkeeper is responsible for various accounting tasks including Accounts Payable, Accounts Receivable and data entry into the Company’s accounting systems. This individual must possess excellent communication skills and be able to work in a fast-paced, multi-tasking environment. The ideal candidate will thrive in a growing organization and demonstrate a proactive mindset toward continuous improvement . He/she will establish and maintain a positive and professional working relationship with many individuals and will perform well as part of a team.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assists with month-end close activities, including reconciling accounts and supporting the preparation of financial reports.
• Processes invoices in a timely manner, including sorting and obtaining appropriate approvals.
• Performs data entry in Restaurant365 and processes checks for mailing.
• Book Sales entries daily
• Prepares and maintains accounts payable records and reports.
• Manages vendor payments and files.
• Assisting in maintaining our invoice management system across multiple locations
• Resolves accounts payable issues among internal departments as well as outside agencies.
• Verifies accuracy of checks to invoices, corresponding purchase orders and receiving documentation.
• Responds to vendors regarding payments or invoices.
• Providing general administrative support as needed.
• Various other tasks as requested or assigned.

Supervisory Responsibility

This position does not have any supervisory responsibilities.

Physical Demands

The employee must occasionally lift and/or move up to 25 pounds and occasionally push and/or pull up to 50 pounds. The employee may spend over 4 hours daily standing or walking.

Required Education and Experience

• High school diploma required; degree in Finance or Accounting preferred.
• Prior experience using Restaurant365 or other accounting software.
• Strong communication and analytical skills.
• Excellent organizational skills with the ability to meet deadlines.
• Must be able to work solo or within a team to complete projects.
• Prior experience in the Hospitality industry a plus.
• Proficiency in Excel, Word and Outlook.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.