Payroll and Accounts Payable Specialist
Payroll Processing:
- Process bi-weekly payroll for employees, including field and office staff. ADP experience preferred.
- Ensure compliance with the prevailing wage, certified payroll, and other reporting requirements.
- Maintain accurate payroll records, deductions, garnishments, and direct deposits.
- Prepare and file payroll tax reports (federal, state, and local).
- Respond to employee payroll inquiries and resolve discrepancies.
- Process vendor invoices, ensuring proper coding and job cost allocation.
- Verify subcontractor and supplier payments, including lien waiver tracking.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Ensure compliance with company policies, contract terms, and industry standards.
- Assist with month-end closing by reconciling AP accounts and preparing reports.
- Prepare certified payroll reports and submit them as required for government contracts.
- Maintain compliance with Davis-Bacon Act, state prevailing wage laws, and union agreements.
- Assist with audits related to payroll, AP, and job costing.
- Generate and analyze payroll and AP reports to support financial decision-making.
- Education: Associate or bachelor’s degree in accounting, finance, business administration, or a related field (preferred).
- Experience: 3+ years of payroll and accounts payable experience, preferably in the construction, engineering, or related industry.
- Technical Skills: Proficiency in construction accounting and payroll software (e.g., Viewpoint, Sage 300, Procore, ADP, or Paycom).
- Knowledge: Understanding of job costing, prevailing wage laws, certified payroll reporting, and lien waiver processes.
- Certifications (Preferred): CPP (Certified Payroll Professional) or other relevant certifications.
- Soft Skills: Strong attention to detail, problem-solving abilities, and excellent communication skills.
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