Office Manager / Executive Assistant
shift: First
work hours: 8 AM - 5 PM
education: High School Responsibilities Office Management
- Provide administrative support to staff, including answering phones, sorting mail, and preparing documents.
- Answer company telephone, route calls to the appropriate team members, and greet visitors professionally.
- Organize and maintain office files, ensuring easy access for Accounting Department.
- Generate reports on customer account status as requested.
- Publish daily schedules for company rental equipment.
- Manage office supplies and equipment.
- Handle correspondence, including mail, emails, phone calls, and general inquiries.
- Welcome customers and prepare for in-house meetings.
- Perform other administrative duties as assigned.
- Arrange travel for personnel, including booking flights, hotels, and ground transportation (e.g., rental cars, trains, etc).
- Obtain government security clearances for personnel when required.
- Create and distribute detailed travel itineraries, ensuring all personnel have accurate information.
- Monitor travel expenses to stay within budget.
- Serve as the main point of contact for travel-related issues or changes.
- Communicate event timelines, logistics, and expectations with the team.
- Collaborate with the production team to align logistics with event needs.
- Address and resolve logistical challenges before or during events.
- Provide additional administrative or logistical support as needed.
- Perform other duties as assigned.
- Microsoft Office
- Working Independently
- Prioritizing
- Organization
- Maintaining Calendars
- Business Office
- Travel Arrangements
- Office Support
- Office Management
- Project Manager
- Multi-tasking
- MS-OFFICE
- Budget
- Years of experience: 3 years
- Experience level: Experienced
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected]. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.
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