Administrative Support

POSITION SUMMARY

The Administrative Support role performs various clerical tasks related to the daily operation of the business, assigned manager or department.

JOB RESPONSIBILITIES

• Answers phones and relays messages.
• Makes calls to colleagues across the organization, clients, and contractors.
• Greets and assists visitors and employees.
• Assists with completion and maintenance of assigned department forms and paperwork.
• Orders and maintains office supply stock.
• Collects, opens and sorts incoming mail.
• Checks email daily to maintain assigned department items. (ie. calendar and timely customer exemption certificate records.)
• Maintains and files clients, contractors and business paperwork.
• Creates correspondence and posts outgoing mail.
• Additional duties as assigned.

QUALIFICATIONS / REQUIREMENTS

• High School Diploma, GED or Associate’s Degree in Business or related field
• 1+ years of previous administrative experience; or equivalent combination of education and experience
• Basic degree of proficiency in MS Office Suite, Outlook & Internet applications.
• Basic analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills.
• Basic verbal and written communication skills (including analysis, interpretation, & reasoning).
• Basic understanding and application of mathematical concepts.
• Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients.
• Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
• Ability to work with and influence peers and management.
• Self-motivated with critical attention to detail, deadlines and reporting.
• Ability to work overtime as necessary.

PHYSICAL ASPECTS / WORK ENVIRONMENT

• Regularly required to stand; walk; sit; and talk, hear and see.
• Occasionally lift and/or move up to 25 pounds.

• Reasonable accommodations may be made to enable individuals to perform the essential functions.

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Matthews Memorialization is a leader in the memorialization industry who is committed to helping customers grow their businesses and helping families move from grieving to remembrance by providing products of superior craftsmanship and revenue generating programs and services. Within this industry, our Environmental Solutions is focused on the design and manufacture of advanced combustion systems. Matthews Memorialization is a (MATW) Matthews International company.

At Matthews International, what makes us different is what makes us great. We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need.

Matthews International affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law.  Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

Matthews International endeavors to make our employment website and application process accessible to all users and applicants. In doing so, Matthews International provides reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.