Borough Secretary

Job Description: Borough Secretary Reports To: Borough Manager

Job Classification: Non-Exempt Job Type: Full or Part-Time/Flexible

Annual Potential Rate: $25,000.00 – $35,000.00 Hours: Flexible upon Agreement

(Dependent on Schedule) (Attend Borough Council Meetings)

The Borough of Portage is seeking a dedicated professional for the position of Borough Secretary . This role serves as a vital link in borough operations, performing critical administrative and financial functions while acting as a primary point of contact for the community.

Job Overview

• Availability: This position is open for full-time or part-time availability, offering flexibility for the right candidate.
• Reporting: Reports directly to the Borough Manager.
• Core Purpose: Performs administrative and financial functions, including all QuickBooks accounting, annual budget preparation, and grant processing.
• Operational Liaison: Acts as a liaison for operations between the residents and the Borough Manager, communicating with the public regarding complaints and concerns.

Key Responsibilities

• Financial Management: Perform all bookkeeping functions, accounts payable/receivable, and payroll for full-time and part-time staff.
• Record and deposit revenue from tax collectors, permit fees, and state/federal allocations.
• Prepare annual municipal budgets and monthly Treasurer’s reports.
• Administrative Support: Prepare agendas for Council meetings and attend to record/prepare minutes.
• Assist the Solicitor with legislative actions, including advertising and recording actions as required by law.
• Process "Right-to-Know" requests in a timely manner.
• Records & Compliance: * Maintain files on all borough records, grants, permits, and improvement projects.
• Record ordinances and resolutions for codification.
• Prepare and file required forms for state, federal, and local governments.

Qualifications & Abilities

• Experience: Municipal experience is preferred.
• Financial Proficiency: Strong background in fund accounting, bank reconciliation, investment accounts, and balance sheet reconciliation.
• Software Skills: Proficiency in QuickBooks and Microsoft Office (Word, Excel, Outlook).
• Soft Skills: * High level of self-management and time management skills .
• Must be reliable, proactive, energized, and self-directed .
• Excellent oral and written communication skills with strong attention to detail.
• Requirements: Must be bondable and have the ability to analyze financial data for accurate forecasts.
• Benefits (If Full-Time): * Hospitalization (employee only), Life Insurance, and AD&D.
• Paid time off (Sick, personal, vacation, bereavement, and holidays).
• Municipal Retirement Plan, Deferred Compensation plans, and Aflac Insurance.
• Uniform allowance.

How to Apply

Applications are available at .

Resumes and applications can be:

• E-mailed to: [email protected]
• Hand Delivered To: Portage Borough, 721 Main Street, Portage, PA 15946

Pay: $20,000.00 - $35,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person