Part-time Bookeeper - Ludwig's Corner Horse Show Association

Job Description

Job Description

Job Description for Part-time Bookkeeper at LCHSA

Position: Part-time Bookkeeper

Reports to: Treasurer

Supervises: None

Compensation: $??//hour, up to 12 hours per week, additional hours as necessary before, during and after Labor Day weekend.

Start Date: As soon as possible

OVERVIEW: Ludwig’s Corner Horse Show Association is a nonprofit 501c4 organization that seeks to preserve the horse tradition of Chester County; host an annual Labor Day weekend horse show and country fair; maintain the show grounds as open space and make the facilities available for use for horse and dog shows, community events and activities.

This is a part-time contract position that is seasonal; most of the activity occurring during the summer months.

Responsibilities include:

Accounts Payable/Receivable:

• Issue checks for bills and employee reimbursements in an accurate and timely manner;

• Ensure that all expenditures are appropriately categorized;

• Record donations, grants, contracts, pledges, etc. in QuickBooks;

• Ensure revenue is appropriately categorized;

• Communicate with team members regarding the timing of deposits and payments to ensure adequate cash flow.

Banking:

• Maintain supply of checks for each bank account;

• Maintain online bill-pay system for retail vendors.

Annual Audit:

• Ensure strict adherence to audit requirements as instructed by auditor;

• Prepare for and cooperate with accountant to perform a yearly audit of financial records.

Clerical:

• Proactively maintain highly organized filing system;

• Files invoices, paperwork, reimbursements, insurance information and other financial records.

Other:

Order and maintain organizational business licenses, registrations, and certificates;

Assist as needed with budget and financial report preparations;

Perform other necessary and related work as may be assigned.

POSITION REQUIREMENTS

• Strong organizational skills and detail-oriented work style;

• Bookkeeping or related experience at a small business or nonprofit organization;

• Ability to demonstrate a high level of professionalism in dealing with confidential and sensitive issues.

PHYSICAL DEMANDS/WORKING CONDITIONS

The employee must be able to operate a computer and other office equipment, speak and

listen on the telephone, and accurately see and interpret columns of numbers.