Office Assistant POST NUMBER: 474030
Office Assistant (Temporary Project)
Location: Philadelphia, PA (100% Onsite)
Duration: Temporary – Immediate Start
We are seeking a detail-oriented Office Assistant to support a short-term project in a fast-paced office environment. This role will assist both Accounting and HR teams with critical document management and administrative tasks.
Key Responsibilities:
- Scan Accounts Payable documents and accurately rename/file them into appropriate folders (invoices, checks, etc.)
- Organize paper invoices for processing and payment
- Prepare AP checks for mailing
- Assist with organizing and digitizing approximately 1.5 years of HR documentation
- Maintain organized filing systems (both physical and electronic)
- Handle highly confidential information with discretion and professionalism
- Work closely with the Accounting Manager and CFO, while also demonstrating the ability to work independently once trained
Qualifications:
- Strong attention to detail and organizational skills
- Ability to manage sensitive and confidential information
- Comfortable working in a fast-paced, deadline-driven environment
- Self-starter with the ability to work independently after initial training
- Prior administrative, clerical, or office support experience preferred
This is an excellent opportunity for someone looking to gain hands-on experience in both accounting and HR operations while contributing to an important organizational project.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.Recommended Jobs
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