Lead Secretary

Job Description

Job Description

Description:

Amenities:

The County of Northumberland offers a full benefits package to employees including health insurance, prescription, vision, dental, vacation, holiday, sick, personal time, and retirement.

Position Summary:

An employee in this class performs a combination of related clerical and typing tasks of moderate difficulty.

Typical tasks are of a constantly recurring nature but require the incumbent to be familiar with a number of possible work methods and to choose processes applicable in a variety of situations. Responsibility, Initiative and Independence is exercised greatly in this area of work.

What You’ll Do:

• Sort computer batch mail and deliver to appropriate staff member.
• Apply necessary changes to PMS or CPMC systems.
• Pull case files and maintain paperwork within files.
• Type letters and or documents provided by other staff members.
• Numerous filing of documents and/or correspondence from clients.
• Retain information relating to use of copier, fax machine, mail machine and mail clock.
• Contact clients or other parties in regards to changes/cancellations in various court hearings.
• Managing schedules, including trial dates and hearing.
• Participates in secretarial pool duties. Covering front desk, processing continuances, etc.
• Handles incoming and transferring of phone calls.
• Performs related work as required/needed by the District Attorney.
• Answer phone calls
• Dissemination and retention of Police Investigatory files for the purpose of discovery requests

Job Requirements/Skills & Abilities:

• General knowledge of the principles of supervision.
• Mental alertness, clerical aptitude and detailed knowledge of handling large quantities of work.
• Ability to follow written and oral instructions.
• Ability to establish and maintain effective working relationships with associates and the public.
• Completion of High School degree or equivalent
• A valid PA Driver’s License and personal transportation
  

Employment Category:

• Full - Time
• Non-Exempt

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to successfully do the job.