Payroll and Tax Specialist

Hibu is seeking a Payroll and Tax Specialist to take the lead on analyzing, auditing, and reconciling complex payroll activity. This role will oversee third‑party tax filings, ensure accurate funding reconciliations, and apply advanced payroll and tax compliance expertise to support policy administration and resolve issues. The ideal candidate brings deep system knowledge and a proactive approach to maintaining accuracy and compliance across all payroll processes.

Primary Responsibilities:
Prioritize workflow to meet department and agency deadlines

Overall direction of activities regarding payroll tax research and compliance

Monitor and balance weekly payrolls ensuring accuracy of tax calculation and withholding

Ensure accurate tax reporting and resolution of historical payroll tax related issues

Responsible for researching and understanding complex and continually changing employment tax laws

Maintain integrity of all payrolls related systems

Research and test system changes, upgrades and conversions

Ensure accuracy of quarterly and year-end tax filing

Assist with W-2 processing

Responsible for providing resolutions to employee tax inquiries

Ensure taxable wages are accurate in employee database

Lead the collection and reporting of labor statistics to various states

Assist in audits with federal state and local regulators as well as external independent auditors

Special projects

Ad-hoc reporting

Competencies &Critical Skills:
Proven ability to interpret and apply complex payroll tax principles and wages and hour laws

Self-directed, organized and able to meet strict deadlines

Excellent customer service, written and verbal communication skills

Advance PC knowledge (Windows, Email, Excel, Word, PowerPoint file management, imports, uploads, interfaces)

Math and detail accuracy

Experience & Requirements: Required/Preferred

Strong communication skills Required

Strong analytical and technical knowledge Required

Ability to Prioritize without direct supervision Required

3 to 5 years of experience in equivalent position Preferred

Technical documentation Preferred

Bachelor’s degree Preferred

License Certification Preferred

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Working with us means joining a team of truly extraordinary people working to improve communities across the country. Joining our team means not only working in a fun environment with smart people, but also being able to take advantage of our competitive compensation, ongoing training, incentives, and generous benefits package.
Learn more about the Hibu culture here: Culture at Hibu

NOTE: Hibu is an Equal Opportunity Employer, and consistent with applicable law, provides reasonable accommodations for qualified individuals with disabilities and disabled veterans in completing our job application process. If you need reasonable accommodation and/or are having difficulty completing our online application process due to a disability you may use the following email address [email protected] : Please include your name and contact information and the title of the position you are interested in. Note: this is not for general employment inquires or correspondence. Hibu will only respond to requests related to those who need assistance with the online application process due to a disability