Executive Assistant
Manage communications on behalf of President & CEO which includes email, letter, memos, presentations and other communications pieces as needed.
Assist President & CEO with generating, editing and tracking contract agreements, claims, legal items, and more.
Assist General Counsel (scan, type, edit, file and mail all legal documents).
Type, edit, format, and mail proposals and brochures for CEO, Business Development, and Marketing Department.
Maintain President & CEO’s calendar, contacts and travel arrangements.
Coordinate with President & CEO to oversee and handle building maintenance and tenant issues.
Interface with senior leadership and operational levels across company.
Handle travel arrangements for CEO and senior leadership.
Handle catering requests company wide.
Other tasks as required.
Bachelor’s Degree preferred, or equivalent combination of work and experience required
Minimum five years of experience in an executive staff support.
Excellent interpersonal, communication and organizational skills
Proficient in Microsoft Word, Excel, Outlook and PowerPoint. Experience with project management related software (Procore,) is a plus
Excellent organizational and communication skills, both written and oral
Ability to maintain confidentiality
Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure; must be able to work well under pressure
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