Accounts Receivable and Administrative Assistant - York

Job Description

Job Description

The YMCA of the Roses is seeking a detail-oriented and highly organized Accounts Receivable and Administrative Assistant to support the financial operations of our Association. This part-time role is integral to ensuring accurate financial reporting, timely processing of receivables, and the overall integrity of our accounting systems. In addition to supporting core finance functions, this position provides essential administrative assistance to help maintain efficient day-to-day finance operations.

Employees enjoy FREE use of the facilities at all branches, including our outdoor pools, gym, and wellness center. Program discounts include FREE use of Child Watch up to 3 hours per day or Summer Camp for your own children while you're working, when available, and discounts on programs and lessons.

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Junior Accountant maintains a supportive, positive atmosphere that welcomes and respects all individuals and coordinates intermediate level accounting functions such as general ledger/account maintenance, account reconciliation, data processing and reporting.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

1. Perform daily uploads of financial data from Reclique Core.
2. Process and post cash receipts to Accounts Receivable (AR).
3. Accounts Receivable Invoicing and Tracking
4. Enter and maintain contribution and grant records in DonorPerfect.
5. Create, enter, and post AR invoices and receipts.
6. Conduct bank runs
7. Record, track, and reconcile monthly ACH deposits and receipts.
8. Download, review, and verify monthly bank statements, ensuring receipt.
9. Organize and maintain accurate filing systems for financial records.
10. Perform monthly bank reconciliations.
11. Maintain copies of checks and supporting financial documentation in accordance with record retention policies.
12. Provide general administrative and accounting support to the Finance Department as needed.

LEADERSHIP COMPETENCIES:

• Critical Thinking & Decision Making
• Fiscal Management
• Collaboration

QUALIFICATIONS:

• Bachelor's degree in accounting/related field preferred. Associate's degree in accounting/ related field plus at least two years of accounting experience, or equivalent work experience
• Proficiency in accounting software and Microsoft Office (Excel, Word)
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Excellent communication and time management skills
• Must be highly organized and have the ability to work with confidential matters

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.

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Obtain Criminal background check, Child Abuse Clearance, and FBI fingerprint clearance.