Administrative Assistant

Job Title: Administrative Assistant
Location: King of Prussia, PA
Type: Contract To Hire
Compensation: $22- $26 per hour
Onsite
Schedule: M - F (8 AM - 4 PM)


Summary:
This role is a front-facing administrative position that serves as the first point of contact for clients, visitors, and internal team members while keeping daily office operations running smoothly. The person in this role will support reception, scheduling, travel coordination, office supplies, project documentation, reporting, team events, and onboarding, making them a key contributor to both the employee and client experience.

Responsibilities:

• Greet clients, vendors, recruits, and other visitors in a courteous and professional manner
• Assist with scheduling meetings and preparing conference rooms
• Answer the main phone and route incoming calls to appropriate personnel
• Provide red carpet experience for visitors and coordinate logistics
• Assist with travel arrangements and maintain an Outlook travel calendar
• Process incoming and outgoing packages/shipping, courier service, faxes, and U.S. mail
• Maintain, track, and order office supplies and equipment
• Track material costs utilized by our project teams, and generate monthly reports
• Support emergency action plan updates and communications
• Create and update articles for the intranet and update PowerPoint presentations
• Support planning and execution of team events, celebrations, and recognition programs
• Prepare project manuals, binders, and documentation packages
• Support the interview process and the onboarding of new professionals
• Respond to routine inquiries and provide accurate and organized solutions
• Make an impact day-to-day with your skills and expertise, strengthening relationships with our clients and team

Requirements

• Energetic, independent, influential, and collaborative spirit
• Experience working in a rapidly growing consulting firm or professional services organization
• Strong written and verbal communication skills that can effectively support organizational growth and impact the local Design Group team
• Advanced working knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel)
• Experience with Microsoft Visio (preferred)
• A professional demeanor and strong customer service attributes
• Ability to work as a team player and to multi-task
• 3+ years of administrative/receptionist experience is preferred, entry-level candidates will be considered
• A high school diploma or equivalent
• A bachelor’s or associate’s degree in business administration or related field (preferred)

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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