Accounts Receivable Specialist

Job Description

Job Description

Job Title: Accounts Receivable Specialist

Job Description

The Accounts Receivable Specialist supports all phases of the accounts receivable process, including invoicing, collections, payment application, and account reconciliation. This role plays a key part in maintaining accurate financial records and ensuring timely collection of outstanding balances. The position is ideal for a detail-oriented professional who is comfortable with high-volume work and confident interacting with customers regarding billing and payment inquiries.

Responsibilities

• Manage the full accounts receivable cycle, including invoicing, collections, payment processing, and account reconciliation.
• Perform high-volume invoicing and billing with a strong focus on accuracy and timeliness.
• Conduct collection calls and follow up on outstanding accounts to reduce aging balances and improve cash flow.
• Monitor accounts receivable aging reports and execute effective collection strategies.
• Process customer payments across multiple methods, including ACH, wire transfers, credit cards, and checks.
• Apply cash accurately to customer accounts and ensure proper allocation of payments.
• Review and manage customer agreements to ensure billing accuracy and compliance with terms.
• Handle sensitive financial data with a high level of confidentiality and professionalism.
• Support month-end closing activities related to accounts receivable and reconciliations.
• Collaborate closely with cross-functional teams such as sales and customer service to resolve billing issues and customer inquiries.
• Contribute to the development and refinement of collections strategies and AR process improvements.
• Provide clear, professional communication to customers regarding billing, payment status, and account discrepancies.

Essential Skills

• 3–5 years of accounts receivable experience in a fast-paced environment.
• 3+ years of invoicing and billing experience.
• 3+ years of collections or customer-facing accounts receivable experience.
• 3+ years of experience processing payments across multiple methods, including ACH, wire, credit card, and checks.
• Hands-on experience with accounts receivable, cash application, and billing processes.
• Experience managing collections calls and account follow-up.
• Proficiency in monitoring AR aging and executing collection strategies.
• Experience with ERP systems.
• Intermediate proficiency in Excel.
• Strong communication skills with internal teams and customers.
• Ability to handle sensitive financial data with discretion and confidentiality.

Additional Skills & Qualifications

• Experience with IFS ERP software.
• Experience working in high-volume accounts receivable environments.
• Strong cross-functional collaboration skills with teams such as sales and customer service.
• Experience managing customer agreements and ensuring billing accuracy.
• Exposure to full-cycle accounts receivable processes.
• Interest in developing and owning collections strategy and process improvements.

Work Environment

This role is 100% on-site and operates within a fast-paced environment that combines both paper-based and automated processes. You will work with ERP systems, spreadsheets, and various payment processing tools while collaborating closely with internal teams. The organization offers day-one benefits and provides exposure to full-cycle accounts receivable operations, along with opportunities to develop and own collections strategies. The work setting emphasizes professionalism, accuracy, and confidentiality in handling financial information.

This is a Permanent position based out of Lititz, PA.

The pay range for this position is $60000.00 - $65000.00/yr.

Medical, dental, vision (Day 1) 401(k) with 6% match after one year Short-term & long-term disability Life insurance Aflac supplemental coverage Pet insurance

This is a fully onsite position in Lititz,PA.

This position is anticipated to close on Jul 19, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.