AP Specialist

Join Our Team at Orthopedic Associates of Lancaster (OAL)

At Orthopedic Associates of Lancaster (OAL), we’re more than just a medical practice—we’re a trusted part of the community. For generations, families across Central Pennsylvania have turned to us for expert orthopedic care delivered with compassion, innovation, and integrity.

With five convenient locations—Lancaster, Willow Street, Manheim (at the Spooky Nook Sports Complex), Lebanon, and Ephrata—OAL offers a dynamic and patient-centered work environment. We’re proud to be consistently recognized for our cutting-edge technology, advanced procedures, and warm, professional staff. Our team includes not only leading orthopedic physicians and surgeons, but also dedicated professionals across clinical and administrative roles who make exceptional care possible every day.

OAL is privately owned by our surgeons and supported by a team of 400+ employees who share a commitment to excellence. At our Lancaster and Lebanon campuses, we operate our own outpatient orthopedic surgery center—NPSC—where we perform a wide range of surgeries, including total joint replacements, using the most advanced techniques available.

When you join OAL, you're joining a respected organization where your work makes a difference. Whether you’re clinical, clerical, or somewhere in between, we offer a culture of collaboration, opportunity, and purpose—all in service of helping people live stronger, healthier lives.

Summary/Objective:

The Property Accounting Specialist is responsible for accounts receivable and accounts payable processing for assigned properties, including the administration and monitoring of CAM (Common Area Maintenance) budgets. This role ensures accurate billing, timely payments, proper account coding, and compliance with company accounting policies. The position supports daily and monthly financial operations, assists with rent collections, CAM cost tracking, invoicing, reconciliations, and required reporting. The Accounting Specialist role is in a fast-paced environment where attention to detail is paramount.

Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process accounts receivable and review accounts payable transactions for assigned properties.

• Manage monthly billings, including rent, CAM charges, and other recoverable expenses, ensuring timely submission, accuracy, and payment in accordance with lease terms.

• Assist with rent collections, including monitoring delinquent accounts and supporting follow-up activities in coordination with property management.

• Assist with lease management:

  • Ensure all leases are compliant and provide a recommendation to Finance Director to send appropriate notices of rent increases in accordance with the terms of the leases.

  • Ensure all sub leases are current and accounted for with all tenants

• Support the administration, tracking, and reconciliation of CAM (Common Area Maintenance) budgets, including:

  • Recording CAM-related expenses using proper account coding

  • Monitoring budget-to-actual variances

  • Assisting with CAM billings and year-end reconciliations as required by lease agreements

• Record and reconcile financial transactions on a daily and monthly basis using accounting software.

• Ensure all transactions comply with company accounting directives, including:

  • Proper use of account numbers

  • Expense classification and documentation requirements

  • Adherence to accounts payable systems, workflows, and filing standards

• Assist with preparation of monthly financial reports, CAM summaries, and related reconciliations.

• Maintain organized, complete, and auditable financial records for assigned properties.

• Collaborate with property managers, vendors, and internal departments to resolve billing, CAM, and payment issues.

• Perform other duties as assigned.

Required Qualifications:

• High school diploma/GED required.

• 2 years of experience in bookkeeping, accounting support, or property management accounting.

• Experience working with Microsoft Excel is required.

Preferred Qualifications:

• Associate degree in accounting, finance, or related field preferred.

• 3+ years of experience in bookkeeping, accounting support, or property management accounting

• Working knowledge of accounts receivable and accounts payable processes.

• Familiarity with CAM (Common Area Maintenance) charges, budgeting concepts, and tenant recoveries.

Our Commitment to Inclusivity:

At OAL and its affiliated organizations, we are dedicated to fostering an inclusive workplace environment. Discrimination against qualified individuals based on protected veteran status, disability, race, color, religion, sex, national origin, sexual orientation/gender identity, or any other legally protected category is strictly prohibited by applicable federal, state, or local laws. We actively engage in affirmative action initiatives to recruit, hire, and promote individuals without regard to race, color, religion, sex, national origin, sexual orientation/gender identity, protected veteran status, or disability.

Equal Employment Opportunity (EEO) Compliance:

We are committed to ensuring accessibility for all users on our website. If you encounter any accessibility issues or require assistance with the application process, please reach out to us via email at [email protected].