Logistics Associate (Programs and Events)

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ESSENTIAL DUTIES:

• Event Coordination Support:
  • Assist in coordinating logistical aspects of conferences, meetings, and events, including pre-planning, on-site execution, and post-event wrap-up.
  • Collaborate with the Logistics Supervisor to ensure all event logistics are well-organized and executed according to plan.
• Internal Logistics Coordination Assistance:
  • Aid in logistic management tasks, including communication, budgeting, planning, and shipping logistics.
  • Collaborate with the Logistics Supervisor to ensure adherence to project timelines and budget guidelines.
• Vendor Management Assistance:
  • Support the Logistics Supervisor in vendor selection processes, including venues, facility providers, caterers, and work crews.
  • Assist in negotiating event contracts and ensuring timely and accurate communications with vendors.
  • Work with Logistics Supervisor to ensure budget deadlines and guidelines compliancy.
• On-Site Event Support:
  • Assist in the development and execution of on-site event activities in coordination with the Engagement Team and Portfolio Managers.
  • Contribute to the seamless delivery of events and services during on-site execution.
• Administrative Support:
  • Provide administrative assistance, such as maintaining records, preparing reports, and organizing event-related documents.
  • Assist in reviewing project documents and agreements to ensure accuracy and adherence to guidelines.

MINIMUM REQUIREMENTS:

• Associates Degree or at least 5 years experience in event planning, coordination, or logistics.
• Strong organizational and time management skills to manage multiple tasks efficiently.
• Excellent attention to detail and accuracy in executing event logistics.
• Good interpersonal skills to work effectively as part of a team and interact with vendors, suppliers, and event attendees.
• Ability to handle pressure and work well in fast-paced event environments.
• Proficient in using computer software, such as Microsoft Office Suite, for administrative tasks.
• Adaptability and willingness to learn and grow within the logistics role.
• 20-30% Travel

PREFERRED QUALIFICATIONS:

• Bachelor's degree in Business or a related field

WORKING CONDITIONS:

• 20-30% travel
• Ability to lift 20 lbs.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)