Office Administrator

Job Title: Office AdministratorJob Description

The Office Administrator will play a vital role in ensuring smooth operations across departments, locations, and within the Core Customer Support Team.

Responsibilities

• Accurately input orders, invoices, payments, and other data using tools like QuickBooks, Microsoft Dynamics, Excel, and QuickBase.

• Support inquiries about product details, availability, shipping, and invoicing.

• Order office, maintenance, and cleaning supplies, and create purchase orders.

• Collaborate with teams to collect and analyze data, create reports, and track KPIs.

• Step into office roles during vacations or absences.

• Maintain physical and electronic files, develop SOPs, and refine best practices.

• Work efficiently with team members and ensure seamless information flow.

• Perform other duties as assigned by the Office Manager or leadership.

Essential Skills

• 2+ years of administrative experience within an industrial environment.

• Proficient with Microsoft Office Suite (Word, Excel, Outlook).

• Experience with QuickBooks or Microsoft Dynamics preferred.

• High attention to detail and strong organizational skills.

• Excellent verbal and written communication skills.

Additional Skills & Qualifications

• Experience with Microsoft Dynamics is a big plus.

• Experience in the food industry is a plus.

• Bilingual Spanish-English is a plus.

• Tech-savvy problem-solving abilities.

• Strong interpersonal skills, ethical responsibility, dependability, and confidentiality.

Work Environment

The position is located in a food manufacturing facility, primarily within the office area, but occasional movement around the building and production floor is required. The work schedule is Monday through Friday, 7:00 am to 4:00 pm, with some flexibility. The dress code is business casual, with jeans being acceptable.

Job Type & Location

This is a Contract to Hire position based out of Chambersburg, PA.

Pay and Benefits

The pay range for this position is $17.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chambersburg,PA.

Application Deadline

This position is anticipated to close on Jan 23, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.