Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist

Job Description

This Accounts Payable Specialist will be responsible for processing around 50-100 invoices a day, and matching them with the appropriate purchase order. They will be working closely with vendors, cutting the checks, and assisting with month-end close responsiblities.

Responsibilities

• Process approximately 50–100 invoices per day with a high level of accuracy and attention to detail.
• Handle both purchase order (PO) and non-PO invoices, ensuring all required documentation is complete and correct.
• Perform 3-way matching of purchase orders, receipts, and invoices to confirm accuracy before payment.
• Maintain accurate and up-to-date vendor records, including setting up new vendors and updating existing vendor information.
• Communicate proactively with vendors to resolve invoice discrepancies and ensure bills are paid in a timely manner.
• Use a large-scale ERP system to enter, track, and manage invoices and payments.
• Work within Excel spreadsheets to organize, analyze, and reconcile accounts payable data.
• Support the accounts payable function by identifying process issues and suggesting improvements to enhance efficiency and accuracy.
• Collaborate with internal teams such as purchasing and receiving to resolve purchase order and invoicing issues.

Essential Skills

• 5+ years of experience processing over 50 invoices per day in an accounts payable role.
• 5+ years of experience performing vendor maintenance, including setting up and updating vendor records.
• 5+ years of experience matching purchase orders to invoices using a 3-way match process.
• Proficiency using a large-scale ERP system for accounts payable processing.
• Ability to work confidently within Excel spreadsheets, including entering, organizing, and reviewing financial data.
• Strong attention to detail and accuracy when processing high volumes of invoices.
• Effective communication skills for working with vendors and internal stakeholders.
• Ability to manage time and prioritize tasks in a fast-paced, high-volume environment.

Work Environment

This is an onsite position in a professional office setting within the accounting and finance team. You will work with large ERP systems such as SAP, Oracle, Epicor, SAGE, Infor, or NetSuite and rely heavily on Excel for daily tasks. The environment supports learning and growth, making it suitable for both experienced accounts payable professionals and recent accounting graduates. The organization offers attractive benefits, including strong health benefits with fully paid deductibles for dependents, tuition reimbursement to support continued education, and an annual merit increase that typically ranges from 5–7%, reflecting performance and contribution.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

This is a Contract to Hire position based out of Allentown, PA.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Allentown,PA.

This position is anticipated to close on Jun 26, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.