Proposal & Business Development Coordinator

About Your Opportunity:
You will be responsible for assisting with overviews, RFQ/P responses, interviews/presentations, project & craftsmanship award submissions, business development collateral, trade shows/ conferences, and Unanet data management.

How You’ll Contribute:
Opportunity Submissions

• Assist in creating, updating, and maintaining opportunity submission materials (i.e., resumes, experience, covers, dividers, etc.).
• Assist Specialist(s)/Manager(s) with RFQ/P and interview submissions.
• Assist with production (printing, binding, mailing, etc.).

Business Development/CRM

• Prepare general overview books and intro/lunch-n-learn presentations.
• Assist in creating, updating, and maintaining business development collateral (i.e., brochures, overviews, etc.).
• Assist in entering and maintaining Unanet data.
• Assist with research and development of targeted client/prospect list (i.e., executive directors at non-profit senior living communities).
• Assist with crafting and sending emails to targeted clients & prospects .

Award Submissions

• Assist with craftsmanship and project award submissions (i.e., file set up, org charts, entry forms, etc.).

Content/Visual Assets

• Maintain client reference letter files and binder.
• Responsible for obtaining updated materials (i.e., EMR letter, certificates of insurance, etc.)
• Conduct light edits on content for adherence to grammar and formatting standards.

General

• General support to the Proposal & B usiness Development Services team.
• Effectively uses templates to execute work product.
• Monitor and maintain inventory of proposal and business development materials (i.e., binders, tabs, folders, wire binding, proposal paper, etc.), including placing orders.
• Responsible for all copier/printer supplies (i.e., toner, paper, etc.), maintenance, and support calls.
• Maintain the Team's information on the Company's SharePoint page (i.e., profiles, brochures, etc.).
• Maintain and update the Team's Workload Board and Outlook Calendar.

Relationships

• Reports to the Proposal & BD Manager(s) or Director of Proposal and BD Services.
• Daily interface with Proposal & BD Services Team Members.
• Work in tandem with Proposal & BD Services Team Members to ensure cohesiveness, standards, and requirements are met.
• Wohlsen Team Members
• Vendors

Authority

• Ensure the Team's workload board & Outlook calendar are updated.
• Ensure the Team's SharePoint page is accurate and up to date.
• Responsible for copier/printer supplies, service calls, and troubleshooting.

Accountability

• Maintain the inventory and organization of materials necessary for opportunity submissions, including proposal paper, copier paper, binders, tabs, and other relevant supplies, to support efficient work acquisition efforts.
• Assist Specialist(s) & Manager(s) with award submission tasks, ensuring timely completion of entry forms, content review, formatting, and adherence to submission requirements.

Qualifications:

• Associate or bachelor's degree in marketing, public relations, or communications.
• 0-3 years of related technical marketing or business development support experience.
• Some experience using: Adobe Creative Suite (InDesign, Illustrator, Photoshop, CC Library, Acrobat), Office 365 programs (Outlook, Word, PowerPoint, Excel, Planner, Teams, SharePoint/OneDrive), Open Asset or a similar digital asset management program, Unanet or a similar customer relationship management (CRM) system, AI Software (i.e., ChatGPT, Joist AI, etc.).
• Good writing, editing, proofreading, and oral communication skills.
• Good organizational and time management skills and ability to balance short-term deadlines against long-term goals.
• Acute attention to detail.
• Graphic eye/creative mindset.
• Ablility to take direction, plan tasks accordingly, and complete tasks within specified deadlines in a fast-paced environment.
• Basic knowledge of the A/E/C industry and marketing/business development principles.

Physical Requirements:
In a normal day, this position requires little to no standing or walking. In a normal day, the employee must be able to sit for 7+ hours. In a normal day, the employee must be able to drive 1-4 hours. Employee must be able to lift/carry up to 10 lbs. maximum; occasionally carry small objects. In this position, employee occasionally (0-33%) must be able to bend at waist, squat the knees, climb (including ladders), reach above shoulders, kneel, crawl, use feet (foot controls), and/or work at heights above 6 feet.

*Note to Recruiters, Placement Agencies, and Similar Organizations: Wohlsen does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our website, locations, or to any Wohlsen team member. Wohlsen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Wohlsen and will be processed accordingly.

It is the policy of Wohlsen Construction to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender, gender identity, genetic information, pregnancy, or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. This job description does not constitute a contract of employment and Wohlsen Construction may exercise its employment at-will rights at any time.