HR Assistant

The Mechanicsburg, PA office of Modjeski and Masters, Inc. is seeking an HR Assistant to provide essential administrative and operational support to the Human Resources department. This role will work closely with HR leadership, managers, and employees to ensure smooth execution of daily HR functions, including onboarding, personnel file maintenance, recruiting coordination, and benefits support.

The HR Assistant will play a key role in maintaining accurate HR records, supporting employee inquiries, coordinating hiring activities, and assisting with various HR projects and initiatives. Strong communication, organization, and attention to detail are essential, as this individual helps promote a positive employee experience and ensures HR processes remain consistent, timely, and compliant with company policies and employment regulations.

What We’re Looking For

• Bachelor’s in business administration (HR focus) or related field; equivalent experience accepted.
• One (1) to three (3) years of administrative or human resources support experience preferred
• Basic knowledge of HR principles, employment practices, and recordkeeping requirements
• Willingness to learn and develop within the Human Resources field

What You’ll Do

• Maintain and update employee personnel files, HRIS data, and related records in compliance with company policies and legal requirements
• Support recruitment activities such as posting positions, scheduling interviews, communicating with candidates, and maintaining applicant tracking records
• Assist with benefits administration, including enrollment support, employee inquiries, and coordination with benefits providers
• Track and maintain records related to employee training, certifications, performance reviews, and compliance requirements
• Respond to routine employee questions regarding policies, procedures, and HR programs, escalating issues as appropriate
• Prepare HR reports, correspondence, and documentation with accuracy and confidentiality
• Support HR initiatives, projects, and employee engagement activities
• Ensure compliance with federal, state, and local employment laws and company policies
• Perform other duties as assigned to support the Human Resources function
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Excellent written and verbal communication skills
• High level of discretion and ability to maintain confidentiality
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Experience with HRIS (Paycom) and applicant tracking systems, preferred
• Strong attention to detail and accuracy
• Ability to work independently and collaboratively in a team environment

Why Join Us?

• Competitive Compensation
  • Compensation may vary based on total years of relevant experience
• Hybrid work schedule
• Mentorship and professional growth.
• Bonus Program
  • Eligible employees receive cash bonuses based on the achievement of individual performance objective and business objectives during each calendar year
• 9 Paid Holidays
• Competitive PTO accruals
  • Starting at 17 days
• Comprehensive cafeteria-style benefit plan which includes Medical, Dental, and Vision coverage for our employees and their dependents
• Be part of a collaborative team committed to advancing infrastructure while developing your skills in a supportive environment.

Who we are:

M&M is one of the world’s Leading Bridge Engineering Firms, with a reputation for technical excellence and innovation that goes beyond current standards. Established 130 years ago, our firm is responsible for the design and maintenance of some of our nation’s most recognizable structures. Services include fixed and movable bridge design, inspection and rehabilitation, and all facets of life-cycle maintenance, research, and code development.

Candidates must be authorized to work in the United States.
Modjeski and Masters is an Equal Opportunity Employer (EOE/M/F/D/V) . No third-party candidates, please.

Application and/or position questions can be sent to Jamie Kibler, Recruiting Coordinator, [email protected]

Notice to Third Party Recruiters: Modjeski and Masters, Inc. only compensates job placement recruiters that have a valid Modjeski and Masters, Inc. approved written agreement in place for recruiting services. Modjeski and Masters, Inc. does not compensate third party recruiters for unsolicited job placement candidate information.