Administrative Program Coordinator

Administrative & Program Coordinator

Reports To: Executive Director
Status: Entry-Level | Full-Time or Part-Time

Position Overview

The Administrative & Program Coordinator supports the Executive Director by helping coordinate daily tasks, organize information, and assist with projects that keep the organization running smoothly. This role provides administrative support while also assisting with program coordination and operational tasks across the organization.

This is not a traditional clerical or reception role. The position is designed for someone who enjoys solving problems, managing multiple priorities, and helping a fast-paced organization operate more efficiently.

This role is ideal for someone early in their career or returning to the workforce who wants hands-on experience supporting leadership and learning how a mission-driven organization operates.

Key Responsibilities

Administrative Support

• Assist with scheduling meetings and coordinating calendars when needed
• Organize meeting notes, track action items, and assist with follow-up tasks
• Maintain organized digital files, documents, and records
• Assist with basic reporting, documentation, and data entry
• Help prepare materials for meetings, presentations, and internal communications

Program Support

• Assist with coordination of program activities, meetings, and events
• Help organize program materials and documentation
• Support communication with partners, participants, and stakeholders when appropriate
• Assist with logistics related to program implementation

Organizational Support

• Assist leadership with research and information gathering for projects and initiatives
• Help coordinate tasks and deadlines across ongoing initiatives
• Support operational tasks that help the organization function efficiently
• Assist with special projects as needed

Qualifications

Required

• Strong organizational and time management skills
• Clear written and verbal communication
• Ability to manage multiple tasks and priorities
• Attention to detail and reliability
• Comfort learning new systems and tools

Preferred

• Experience with Google Workspace or similar office tools
• Basic spreadsheet experience
• Interest in nonprofit or mission-driven work

Compensation

Starting pay: $18–$20 per hour , depending on experience and qualifications.

This position offers the opportunity for a pay increase based on demonstrated performance, initiative, and the ability to take on additional responsibilities.

Growth Opportunity

This role offers exposure to nonprofit leadership, operations, and program coordination. It provides an opportunity to develop professional skills while contributing to work that supports meaningful community impact.

How to Apply

Applicants may apply through Indeed or email their resume and cover letter to:

[email protected]

Subject line: Administrative & Program Coordinator Application

Pay: $18.00 - $20.00 per hour

Expected hours: 20.0 – 40 per week

Benefits:

• Flexible schedule

Application Question(s):

• Describe a time when you had to manage multiple tasks or responsibilities at once. How did you stay organized?
• Tell us about a time you took initiative to solve a problem or improve something.

Work Location: In person