Safety Support Specialist
Safety Administration & Documentation
- Build, organize, and maintain folders for safety incidents to ensure consistency and easy retrieval.
- Assist in building and maintaining OSHA 300 logs for annual reporting requirements.
- Update and maintain the training matrix with employee training records.
- Track and update third-party contractor hours.
- Assist with completing customer prequalification requests.
- Maintain and distribute ISNet and other Safety Platform safety trainings upon request from managers.
- Generate and distribute reports on employee training deficiencies to Area Managers and Safety Managers.
- Update weekly and monthly PowerPoint presentations.
- Assist in updating presentations for leadership meetings.
- Assist in developing and updating a weekly safety newsletter with relevant safety information.
- Assist with union new hire onboarding by preparing and completing new hire packets.
- Support training record entry during high-volume hiring periods.
- Coordinate and send safety training materials to employees as requested.
- Assist with third-party safety consultants by providing safety program documentation and requested information.
- Help coordinate and schedule Drug & Alcohol (D&A) testing.
- Support communications by sending letters to Union Halls and other outside party entities.
- Assist in selecting monthly safety recognition recipients.
- Perform initial administrative review of Good Catch (Near Miss) and observation reports for completeness and routing
- Support the building and deployment of additional safety boxes as needed.
- High school diploma or equivalent required; associate degree or higher preferred.
- Two or more years of administrative experience; safety or construction industry experience preferred.
- Strong organizational skills with high attention to detail.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with safety management systems a plus.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Comfortable working with confidential and sensitive information.
- Familiarity with OSHA regulations and safety documentation
- Experience tracking training records and compliance requirements.
- Ability to build professional presentations and reports.
- Self-motivated with the ability to work independently and as part of a team.
- Ability to work independently and as part of a team.
- High level of professionalism and customer service orientation.
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