Contract Conformance Specialist

job summary:
A Contract Conformance Specialist is needed for a company that transports, distributes and generates energy, with diversified assets that include a balance between crude oil and natural gas in Middletown, PA or Houston, TX areas. This role requires a degree in a technical or business discipline and at least 4 years of experience to manage contract conformance, documentation flow, and change order processes for capital projects valued up to $400MM while ensuring strict compliance with legal and procurement standards.

location: Middletown, Pennsylvania
job type: Contract
salary: $44.44 - 51.48 per hour
work hours: 8am to 5pm
education: Bachelors


responsibilities:

• Demonstrate understanding of and compliance with project execution contracting strategy.

• Facilitate preparation of contract exhibits including scope, specifications, pricing, and special instructions.

• Assist in writing technical contract language for assigned projects.

• Support project management in contractor negotiations during bidding and formation phases.

• Coordinate the development of project-specific communication plans.

• Participate in and assist with contract conformance training for team and third-party personnel.

• Review contractor documents for compliance and provide notification of non-compliance or deviations.

• Maintain contractor correspondence and documentation logs.

• Prepare and transmit company-generated correspondence with internal concurrence.

• Manage the change order process including logs, directives, and approvals.

• Prepare meeting agendas and distribute notes for all contract-related meetings.

• Establish and implement project contract document control and retention systems.

• Review contractor invoices for compliance and monitor through the payment process.

• Coordinate with supply chain management and legal leads to resolve contractual issues.

• Request and track work releases and Oracle purchase orders throughout the project duration.

• Coordinate contract close-out with project teams to ensure strict compliance.

• Close out project contract files and submit for retention per company procedures.

• Provide assistance during internal and external compliance audits.

• Provide weekly status updates to the Team Lead SCM Major Projects Sourcing.

Basic and Minimum Qualifications:

• Possess a bachelor degree in engineering, construction, legal, technical, or business discipline.

• Require a minimum of 4 years of experience in contract administration or conformance for construction projects.

• Alternatively possess an associates degree with 7 to 10 years of relevant construction contract experience.

• Maintain experience preferably within the gas pipeline industry.

• Demonstrate specific knowledge of contracting processes related to energy industry construction projects.

• Maintain a fundamental understanding of the intent and purpose of all standard contract documents.

Desired Qualifications:

• Communicate in a clear, concise, and organized manner.

• Utilize excellent human relations and listening skills to deal effectively with employees and management.

• Develop collaborative working relationships with other departments to achieve goals.

• Maintain familiarity with best management practices for contracting.

• Support the negotiation of complex contracting issues.

• Manage multiple tasks and perform work with a reasonable level of supervision.

• Interact effectively in a team environment with excellent organizational and technical writing skills.

• Prioritize work in a timely manner.

• Solve problems proactively by using analytical skills to take corrective action.

• Demonstrate proficiency with office computer applications such as Microsoft Office.

qualifications:

• Experience level: Experienced
• Education: Bachelors

skills: Contract Administration


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].


Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).


This posting is open for thirty (30) days.

Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.