Administrative Assistant- Lake Region

Job Description

Job Description

LACKAWANNA COLLEGE HAS BEEN VOTED ONE OF THE

“BEST PLACES TO WORK IN PA” FOR 2014, 2015, 2016, 2017, 2019, 2020, 2023 and 2024!

Lackawanna College is a private, accredited college serving the people of Northeastern Pennsylvania. Our main campus is located in downtown Scranton, and our footprint includes satellite centers in Covington Twp., Hawley, Hazleton, Sunbury, Towanda and Tunkhannock

Our mission is to provide a quality education to all persons who seek to improve their lives and better the communities in which they live. We provide our students with a direct path to a bachelor’s degree, associate degree, or one of many different professional certifications. Additionally, our Continuing Education department helps put the people of Northeastern Pennsylvania back to work with modern career skills. Lackawanna is also one of the most cost-efficient regional higher education institutions.

If our mission inspires you, and you are willing to go the extra mile to help our students succeed, please feel free to apply for this or future employment opportunities for which you meet the minimum qualifications. Please know that only the candidates who meet the minimum qualifications can be considered, and only those selected for interviews will be contacted by a college representative. No phone calls, please .

ESSENTIAL FUNCTIONS, PRIMARY RESPONSIBILITIES AND OBJECTIVES:

The Center Coordinator provides daily Administrative support for the Center Director and Staff, including but not limited to answering telephones, processing student applications, assisting with student registrations, coordinating new hire paperwork and ordering supplies. As primary custodian of the Center’s petty cash fund, provides for control, issuance, use and disposition/documentation of these funds.

ESSENTIAL FUNCTIONS:

1. Maintains financial records related to the request, purchases order payments and receipt of property or services within the perimeters of an approved fiscal year budget.
2. Assists prospective students by providing enrollment materials and relevant information regarding the enrollment process. Offer guidance to these prospects to ensure a timely and efficient enrollment process.
3. Maintains enrollment application database in accordance with established procedures. Main responsibilities will include data entry, data updating and data transfer.
4. Maintains office inventory and initiates requests for requests for requisitions.
5. Coordinates with the Human Resources department with respect to the processing of all employment contracts and new hire paperwork for Center staff and adjunct faculty members.
6. Interacts with bookstore personnel for the purpose of book orders, merchandise orders, and other bookstore activities and obtains current textbook desk copies for adjunct faculty.
7. Assists students in completing paperwork which includes forms for financial aid, degree programs, continuing education, and personal enrichment programs.
8. Maintain accurate files containing all schedules, class lists, and other information related to each semester.
9. Maintain fiscal records for each student, providing receipts for cash received.
10. Maintain the Center’s bank account and banking paperwork.
11. Schedule recruitment visits/events at local high schools and career link centers for recruiting staff.
12. Assists with Continuing Education scheduling and coordination.
13. Must be able to work flexible hours.
14. Performs all other duties assigned.

KEY COMPETENCIES:

1. Capable of working independently with little or no supervision.
2. Possesses excellent written and verbal communication skills.
3. Ability to work well as a member of the office team.
4. Must work well with students and possess excellent interpersonal skills.
5. Ability to multi-task and function effectively in a fast-paced environment.
6. Strong computer skills (MS Word, Excel, Power Point, Outlook, and Database Management).
7. Strong interpersonal skills.
8. Ability to work flexible schedule.
9. Ability to organize and follow up conscientiously.
10. Flexible/Adaptable to change.
11. Ability to prioritize workload.

EDUCATION:

• Associate’s Degree required, preferably in Management or related field.
• Bachelor Degree preferred.

EXPERIENCE:

• Prior experience in an office setting preferred.

Applications will only be accepted via online method by clicking the link below. Deadline for applications, August 8, 2025. No phone calls, please.

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In compliance with Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other applicable non-discrimination laws, Lackawanna College does not discriminate on the basis of race, color, religion, national or ethnic origin, sex, sexual orientation, age, disability, veteran’s status, or genetic information in its educational programs and activities, admissions, and with regard to employment.

Lackawanna College is an accredited, private, non-profit educational institution providing opportunities for career and personal development within selected associates degree, certificate and continuing education program.