Project & Service Administrator

Job Description

Job Description

Our 75-year-old company is looking for an experienced service company administrator to help us manage our fast-paced office. We need someone familiar with the plumbing/HVAC industry or a similar trade with a few years of project management/administration experience to help oversee our project management, project and service billing, job tracking, project estimating, and contract administration needs. If you’re looking to work in a fast paced off with a dedicated team and lots of opportunities, please apply today!

$65,000

• Prepare estimates and proposals with field personnel and project managers
• Track project progress and job costs
• Coordinate with technicians, vendors, and customers
• Assist with scheduling and material procurement
• Generate invoices and manage billing documentation
• Follow up on permits, inspections, and project paperwork
• Maintain organized job files and records
• Help ensure projects stay on schedule and within budget
• Help with service billing
• Help build project submittal packages
• Maintain project pipeline
• Maintain subcontractor vendor compliance

• Three years of experience in construction services, administrative support, or project management for plumbing, HVAC, or related trades
• Excellent organization, time management, attention to detail, and communication skills are valuable
• Detail-oriented with strong follow-through
• Proficiency in computer use and typing. Microsoft Office (Word and Excel) is our main program. Experience with Bluebeam, Procore, or other plan review software
• Comfortable using computers, spreadsheets, and dispatch/accounting software
• Knowledge of AIA documentation is helpful
• Ability to manage multiple projects simultaneously
• Knowledge of the Philadelphia L&I eClipse system is preferred
• Solid math skills are needed

Adelphia Plumbing and Heating Services is a 3rd generation, 75-year-old business with a dedicated and valued group of employees and a loyal customer base. We are based in West Philadelphia and service Philadelphia and the surrounding counties. We perform plumbing, heating, and drain cleaning services throughout the area with a focus on multifamily and managed properties.

We service thousands of customers in the area with work ranging from replacing a toilet flapper all the way up to designing and replacing a high-rise building's hot water production plant. We also have a thriving renovations and construction department, working with some of the best general contractors in the area.