Project Coordinator

Job Description

Job Description

Project Coordinator

Job Summary

The Project Coordinator, reporting to the Director of the Project Management Office (PMO), will provide project and administration support for the Project Management Office and the Enterprise Information Technology department.

Primary responsibilities include the administration and maintenance of processes and procedures essential for the effective and efficient operations of the EIT division. This role supports critical processes and information supporting EIT’s continuous improvement, customer transparency, and compliance. The Project Coordinator will also provide support for one or more project teams, project artifacts, systems, and processes supporting the Project Life Cycle Methodology, Portfolio Governance, Time Tracking system, and EIT metric reporting.

Essential Functions of the Job

Responsibilities

· Administer and maintain systems utilized by the PMO, such as;

· Time Tracking system

· Project Management (Life Cycle etc) system

· SharePoint sites, files and user access (accounts)

· Task Management tools (like JIRA, Azure DevOps, Monday.com, Miro, etc)

· Assist with scheduling (larger) meetings and help gather meeting minutes.

· Assist with developing and delivering material the PMO administers and is used for presentations, reports, and meetings, ie: metric reporting, time tracking, audit requests, etc.

· Collaborate with other PMO members to create and maintain templates owned by PMO.

· Create and maintain regularly scheduled reporting materials.

· Ensure adherence and consistent use of approved methods, processes, procedures, and tools.

· Assist with maintaining project artifacts according to the EdgeCo Project Life Cycle.

· Maintain project files and repositories for compliance/audit reference.

· Collaborate with the Compliance department to maintain a list of internal and external audits.

· Provide knowledgeable support for PMO’s policies and procedures.

· Support EIT and PMO continuous improvement tasks and activities as assigned.

· Prepare and maintain project plans, track project progress and prepare reports for clients and project stakeholders.

· Review project requirements, identify interdependencies with internal or external departments, delegate responsibilities and ensure that work is completed.

Supervisory Responsibilities

· None

Skills/Abilities

· Knowledge of and experience with Jira, SharePoint, Microsoft Teams, Azure DevOps, SmartSheet, Confluence, MS Project, Power BI, Monday.com.

· High-level of knowledge and skills with Microsoft Office products, including Excel, Word, PowerPoint, and Outlook.

· Strong verbal and written communication, and interpersonal skills.

· Ability to multi-task, prioritize, and work efficiently while preserving accuracy and attention to detail.

· Energetic self-starter, with the ability to work independently.

· Experience in support in an Information Technology environment.

· Excellent customer service skills.

· Project management experience preferred.