Senior Payroll & Accounting Administrator

Warfel Construction is seeking an experienced Senior Payroll & Accounting Administrator to take ownership of weekly payroll processing and provide strong accounting support in accounts payable and general accounting (Payroll 70%, Accounting Support 30%). This role is ideal for a payroll professional with an accounting mindset, strong analytical skills, and the initiative to improve processes.

This position plays a key role in ensuring payroll accuracy, compliance, and strong internal controls across a growing construction organization with locations in multiple states.

At Warfel, our people are our competitive advantage. This position supports that commitment by ensuring employees are paid accurately, consistently, and on time, while continuously improving systems and workflows that impact payroll and accounting

Requirements

Payroll Leadership & Compliance

• Own and execute weekly payroll processing with accuracy and consistency for 300 employees across four states.
• Serve as primary payroll administrator for Viewpoint, ensuring all time, earnings, deductions, benefits, and job/labor allocations are properly captured.
• Manage weekly, quarterly, and annual payroll tax processes and reporting, including filings through Aatrix, W-2s, and other year-end payroll requirements.
• Ensure compliance with federal, state, and local payroll laws and regulations (wage/hour, garnishments, withholdings, etc.) for a non-union workforce, including occasional prevailing wage requirements.
• Maintain accurate payroll records and documentation in accordance with company policy and audit requirements.
• Serve as a payroll subject-matter expert and provide clear, professional support to employee payroll questionss.

Timekeeping & Payroll Controls

• Oversee electronic timekeeping and validate timecards for accuracy and completeness.
• Proactively follow up with supervisors and employees to resolve discrepancies.
• Perform payroll reconciliations and variance reviews to ensure accurate general ledger posting and strong internal controls.

Accounting Support (AP + General Accounting)

• Provide accounting support beyond payroll, including accounts payable support, reconciliations, and other general accounting tasks as needed.
• Support month-end activities and audit requests.
• Assist with reporting, documentation, and financial data support for internal and external stakeholders.

Process Improvement & Reporting

• Identify inefficiencies and recommend improvements to payroll processes, reporting, controls, and system workflows.
• Build and maintain payroll and accounting reporting tools using Excel (including Excel Power Query where applicable).
• Improve visibility and accuracy through Excel-based variance reviews and trend reporting.

QUALIFICATIONS

• High School Diploma/GED required; degree in Accounting, Finance, Business Administration, or related field strongly preferred.
• CPP (Certified Payroll Professional) strongly preferred.
• 5-8 years of payroll experience preferred (construction industry experience is a plus).
• Strong working knowledge of payroll processing, balancing, internal controls, and payroll tax compliance.
• Experience with payroll/accounting systems required; Viewpoint experience strongly preferred.
• Advanced proficiency in Microsoft Excel.
• Demonstrated ability to work independently, prioritize deadlines, and take initiative to improve processes.
• Strong interpersonal skills with the ability to handle confidential information with professionalism and discretion.
• Consistently demonstrates Warfel’s Core Values of Honesty, Integrity, Accountability, Initiative, and Teamwork.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation & Public Holidays)
• Parental Leave
• Employer Paid Short Term Disability

Warfel is an equal opportunity employer. Warfel Construction Company provides reasonable accommodations to qualified individuals with disabilities during the application and hiring process. Employment with Warfel Construction Company is at-will and may be terminated at any time, with or without cause or notice.