Confidential Secretary- HR Front Desk

JobID: 4237

Position Type:
Business, Finance, and Human Resources/Secretary

Date Posted:
3/16/2026

Location:
ESC

Closing Date:
03/27/2026

The Chester County Intermediate Unit (CCIU) currently has a vacancy for a Confidential Secretary- HR Front Desk within the Human Resources Division of the Chester County Intermediate Unit. This is a 260-day position, based out of the Educational Service Center in Downingtown, PA.


Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach!


We strive to hire exceptional and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond. If you are looking for an exciting, challenging opportunity to grow your career, don't wait apply today to make Team CCIU even stronger tomorrow!



Summary of Position:
This position provides support to the Human Resources Director and Assistant Directors of Human Resources as needed. Also performs administrative and secretarial responsibilities in a confidential manner with regard to the Human Resources division.



Quick Facts:

Location : Based out of our Educational Services Center (ESC) at 455 Boot Road in Downingtown, PA

Benefits Eligible: Yes

Schedule: Monday Friday

Work Hours: 8 AM - 4 PM, 7.5 work hours + 30 minute unpaid lunch

Exempt Status: Non-exempt position

Salaried or Hourly : Hourly



Qualifications :

• High school diploma. Bachelor's degree preferred
• 1-2 years experience working in administrative role
• Experience with Microsoft Office products

Essential Job Responsibilities :

• Answer the main telephone line and email address for the department; follow through with internal and external customer requests for services and information
• Coordinate requests for information and services for all items in the department email, [email protected]
• Prepare / complete employment verifications
• Enter data into ADP system for CCIU new employees, transfers, location changes etc. based on HR Generalist provided paperwork along with the Confidential Secretary HR Generalist Support.
• Provides internal and external customer service through courteous, prompt customer support, clear communications, and follow-through as required.
• Create ID Badges for new hires and current employees.
• Process and maintain unemployment claims.
• Coordinate the annual United Way giving campaign for the organization and participate in the annual golf outing.
• Facilitate, manage, and process the salary track advancement process, including collecting required documentation, verifying eligibility, and coordinating updates with HRIS and payroll; process tuition reimbursement requests and maintain all related records in accordance with policy and contract requirements.
• Coordinates meeting logistics as requested by reserving conference rooms, communicating with participants, and sending Outlook calendar invitations.
• Provides HR front desk support, which entails one-on-one interaction with CCIU employees looking for information and/or support.
• Process weekly supply order and purchase orders for supplies using Office Depot's online ordering system, as needed.
• Process and track Act 168 employment history forms for all new hires to ensure full compliance with state reporting requirements.
• Assist employees by completing employer certification forms for Public Service Loan Forgiveness and Teacher Loan Forgiveness programs in a timely and accurate manner.
• Maintain and update records for the annual Years of Service recognition program and prepare all related documentation and reports.
• Coordinate and process gift ordering for Employee of the Month and Supervisor of the Quarter honorees.
• Monitor and process employee clearance renewals to ensure all required documentation remains current and compliant.
• Coordinate CCIU Fall and Spring Teacher Interview Day.
• Monitor and manage unemployment compensation requests through the state portal, ensuring timely responses, accurate documentation, and proper coordination with supervisors.
• Create PO's and assign ASN's for HR invoices and process for payment.
• Manage Reasonable Assurance process
• Conduct and process Motor Vehicle Record (MVR) checks for new hires and current employees as required, ensuring timely submission, accurate documentation, and adherence to organizational policies and state requirements.
• Assist the Leave and Attendance Coordinator by serving as the first point of contact for workers' compensation incidents, including initiating and distributing required paperwork and ensuring timely communication with employees and administration.
• Provides routine secretarial duties for Human Resources department including typing, filing, phone coverage, message taking, etc.

Essential Job Skills:

• Basic proficiency with Microsoft Outlook, Word, and Excel
• Excellent customer service skills
• Ability to effectively communicate (oral and written) with all levels of employees

Salary Range 2025-2026 School Year:
Confidential Secretary staff, level 10, Non-exempt, $23.38 - $29.23 hourly
*Placement on level is based upon experience in a similar position*



Confidential Secretary Staff Benefits:

• Excellent medical, prescription, vision and dental coverage at minimal cost to employee
• If medical, prescription, vision and dental coverage is not needed, generous opt-out payments available
• 1.5% of annual salary flexible benefit cash payment
• Life insurance in amount of 2.5x annual salary paid by CCIU
• Long-term disability insurance effective 31st day of illness/injury
• Retirement through PSERS, PA's Public School Employees Retirement System
• Worker's Compensation

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Equal Opportunity Employer
Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.