Administrative Assistant/Project Supervisor

Administrative Assistant/Project Supervisor

About the Role:

HireFrontier is seeking a highly organized, proactive, and results-driven Administrative Assistant/Project Supervisor to join our growing team in New York, NY. This exciting dual-role position is ideal for a detail-oriented professional who thrives in a fast-paced recruitment environment. You will play a vital role in ensuring the smooth day-to-day operation of our office while helping coordinate recruitment projects, client engagements, and internal hiring initiatives from start to finish.

Responsibilities:

• Provide comprehensive administrative support, including calendar management, scheduling meetings, handling correspondence, and maintaining organized digital and physical records

• Coordinate and oversee recruitment projects to ensure hiring timelines, client expectations, and internal objectives are achieved efficiently

• Serve as a primary point of contact between clients, candidates, recruiters, and internal departments, ensuring clear and professional communication

• Monitor project progress, track recruitment milestones, prepare status reports, and maintain accurate documentation throughout the hiring process

• Coordinate with hiring managers, external partners, and vendors, including scheduling interviews, conducting follow-ups, and managing recruitment workflows

• Manage daily office operations, including answering phones, responding to emails, organizing files, maintaining office supplies, and supporting administrative processes

• Assist with recruiting operations, onboarding coordination, compliance documentation, applicant tracking, and other staffing-related projects as needed

• Support process improvements by identifying opportunities to streamline administrative and recruitment workflows for greater efficiency

Requirements:

• Previous experience in an administrative, office management, staffing, recruitment, or human resources role is preferred

• Project coordination or supervisory experience is highly desirable and considered a strong advantage

• Exceptional organizational, multitasking, and time management abilities with outstanding attention to detail

• Proficiency in Microsoft Office Suite, applicant tracking systems, and general office software applications

• Excellent written, verbal, and interpersonal communication skills with a professional and customer-focused approach

• Ability to work independently, prioritize multiple responsibilities, and perform effectively in a fast-paced, deadline-driven environment

• Familiarity with recruitment processes, onboarding procedures, compliance documentation, or workforce coordination is a valuable asset

• A proactive mindset with strong problem-solving skills and the ability to adapt quickly to changing business needs

About Us:

HireFrontier is a trusted staffing and recruitment partner dedicated to connecting exceptional talent with outstanding employers across a wide range of industries. We specialize in delivering customized workforce solutions that help businesses grow while creating meaningful career opportunities for job seekers. Our clients value our professionalism, responsiveness, and commitment to quality, while our employees enjoy a collaborative, supportive, and growth-oriented workplace where innovation, teamwork, and individual contributions are recognized and rewarded.